Admin Assistant

Dash10 Managed Services; Davao del Sur; On-site; PHP 100,000 - 400,000; Full time

Job summary

A dynamic managed services provider is seeking an Admin Assistant to support their Spares & Projects teams. Responsibilities include assisting with spare parts management, managing project documentation, and general office administration. The ideal candidate has proven administrative experience, strong communication skills in English, and is proactive in managing multiple tasks. Join us in making a real impact in a supportive role.

Qualifications

• Proven experience in administration or office support, ideally in a technical, project, or spare parts environment.
• Strong knowledge of spare parts management, including quoting, price validation, order processing, and delivery coordination.
• Excellent communication skills in English.

Responsibilities

• Assist with spare parts management when the Spares Manager is on leave.
• Manage project documentation and track project schedules.
• Manage leave approvals and track absences.

Skills

Administration experience

Customer service

Time management

Communication skills in English

Job description

Job Title: Admin Assistant

Salary Range: Php 30,000-35,000

Working hours: 8:30am-4:30PM PHT

Work Schedule: 5 days a week (Exact schedule TBC)

Are you organized, proactive, and ready to keep workflows running smoothly? We are looking for a dynamic Admin Assistant to provide vital support to our Spares & Projects teams. You’ll ensure seamless operations, especially during team absences, enhance customer service, and help streamline our processes. Join us and play a key role in keeping our teams connected, projects on track, and processes running efficiently!

Key Responsibilities

Spare Parts Support

• Assist with spare parts management when the Spares Manager is on leave
• Secure and validate spare part prices
• Prepare quotes and receive orders
• Execute spare parts orders and coordinate deliveries

Project Coordination

• Manage project documentation
• Track project schedules and progress

Office Administration

• Manage leave approvals and track absences
• Schedule staff meetings and information-sharing sessions
• Arrange travel and bookings
• Perform ad-hoc tasks as required by the management team

Qualifications

• Proven experience in administration or office support, ideally in a technical, project, or spare parts environment
• Strong knowledge of spare parts management, including quoting, price validation, order processing, and delivery coordination
• Excellent communication skills in English
• Ability to manage and prioritize multiple tasks from different team members
• Strong administrative skills with keen attention to detail
• Team-oriented, proactive, and success-driven
• Familiarity with communication tools such as WeChat is a plus
• Previous experience working with Chinese nationals is advantageous but not required
• Knowledge of or ability to understand Mandarin is a big advantage but not essential

Ready to elevate your career and make a real impact? Apply now and complete our Pre-screening Test to get prioritized! We can’t wait to see the difference you’ll make!

https://forms.gle/bH89Xz14swdzjd3a9

A stable internet connection and a conducive workspace are a must.