Admin Assistant

Financial Fanatics; Cebu City; On-site; PHP 100,000 - 400,000; Full time

Job summary

A reputable company in Cebu City is seeking an Administration Assistant to provide exceptional customer service and manage various administrative tasks. In this role, you will handle incoming and outgoing regulatory documents, maintain databases, and assist accountants with tax-related matters. Ideal candidates will possess strong communication skills, attention to detail, and relevant experience in an office environment.

Benefits

Health insurance (HMO)

Paid trainings

Fixed working schedule Mon-Fri from 7 AM to 4 PM

Work-Life balance

Regular team-building activities

Qualifications

• At least 2-3 years of related experience is required.
• Experience in a front office role.
• Knowledge of Australian Taxation Office systems is an advantage.

Responsibilities

• Process incoming and outgoing ATO and regulatory documentation.
• Create and maintain information in relevant databases.
• Assist Accountants with client-related tax information.

Skills

Attention to detail

Good communication skills

Time management skills

Tools

Microsoft Office Suite

Xero

DocuSign

Job description

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• Health insurance (HMO)
• Paid trainings
• Fixed working schedule Mon-Fri from 7 AM to 4 PM and fixed weekends off
• Work-Life balance, cool and friendly work environment
• Regular team-building activities and social events to foster a sense of camaraderie

Individual Qualities

• Confidence to deal with clients in a professional manner, always ensuring a client focus
• Attention to detail
• Good communication skills
• Positive and happy attitude
• Highest standard of ethics, confidentiality and professionalism
• Excellent time management skills
• With at least 2-3 years of related experience

Experience

• Experience in a front office role and dealing with co-workers in a remote or in-person office environment
• Use of Microsoft Office Suite - Word, Excel and Outlook
• We use the following systems and experience would be an advantage
• Xero Blue & XPM
• Australian Taxation Office – Tax Agents Portal
• MS Office Word, Excel and Outlook
• Change GPS
• FYI Docs
• DocuSign
• ASIC knowledge would also be considered highly.

Key Responsibilities & Duties:

Role Responsibilities

As an Administration Assistant, you will provide exceptional customer service whist carrying out your duties. Your responsibilities include:

• Process incoming and outgoing ATO and regulatory documentation
• Creating client correspondence eg engagements, invoices, cover letters
• Package and sending of e-signing documents
• Filing into document management system
• Creating and maintaining information in relevant databases, systems, files and portals
• Creating reports on KPIs for the practice
• Processing final reports to be sent to clients either manually or electronically
• ATO Lodgments
• Assist Accountants in collating Tax related information pertaining to client needs
• Any other duties and project work as reasonably requested

Office Awareness

• Work within the firm’s team environment by aiding others and asking assistance from others as and when required.
• Actively contributing to a safe and healthy work environment
• Follow the systems and procedures established by the firm
• To become proficient in all the technologies that the firm utilises.
• To manage your time responsibly in accordance with the firm’s policy