Accounts Receivable Specialist (Philippines | Fully Remote)

OpsArmy Careers; Pasay; Remote; PHP 400,000 - 600,000; Full time

Job summary

A leading financial services firm is seeking an Accounts Receivable Specialist to manage invoicing, vendor setup, and collections. This remote position requires 2-5 years of experience in accounts receivable and vendor management. Key responsibilities include managing vendor setups, creating accurate invoices, and monitoring AR aging. Strong organizational and communication skills, along with proficiency in Excel and accounting systems, are essential for success.

Qualifications

• 2-5+ years of experience in Accounts Receivable or Vendor Management.
• Proficient in supplier registration, PO workflows, and exception handling.
• Strong Excel/Google Sheets skills required.

Responsibilities

• Manage vendor setup in Coupa and similar portals.
• Create and submit accurate PO and non-PO invoices.
• Own and monitor AR aging and send dunning notices.

Skills

Attention to detail

Vendor management

Invoicing

Communication skills

Organizational skills

Tools

QuickBooks

NetSuite

Xero

Excel

Google Sheets

Job description

Accounts Receivable Specialist

Schedule: Monday - Friday, 9:00 AM - 6:00 PM EST

Type: Full-Time, Remote

About the Role

We are seeking a detail-oriented Accounts Receivable Specialist with hands-on experience in managing invoicing, vendor setup, and collections. In this role, you will own end-to-end AR processes, ensuring accuracy, compliance, and timely payments. You will also serve as a key liaison between internal teams and client AP/vendor management teams, maintaining efficient workflows and meeting deadlines.

Responsibilities

Vendor Systems & Setup

• Manage vendor setup and administration in Coupa and similar portals (e.g., Ariba, Jaggaer).
• Complete supplier registrations, tax forms (W-9/W-8), banking details, compliance questionnaires, and insurance certificates.
• Maintain vendor master data and monitor for messages, rejections, and updates.

Invoicing & Approvals

• Create and submit accurate PO and non-PO invoices; handle PO flips and attach SOWs/timecards.
• Resolve exceptions quickly and track invoices through the full approval/payment cycle.
• Partner with internal approvers to clear holds, credits, and disputes.

Accounts Receivable & Collections

• Own and monitor AR aging; prioritize outreach, send dunning notices, and schedule follow-ups.
• Reconcile payments, remittances, short-pays, and chargebacks with clear documentation.
• Escalate disputes and coordinate resolution across teams.

Vendor & Internal Coordination

• Serve as the primary point of contact for buyer-side AP/vendor management teams.
• Work closely with Sales, Customer Success, and Delivery teams to provide approvals, backup documentation, and proof-of-service.

Process & Reporting

• Develop and maintain SOPs and checklists for vendor portal submissions and renewals.
• Report weekly on key metrics including DSO, invoice cycle time, exception rates, and collections progress.

Qualifications

• 2-5+ years of experience in Accounts Receivable, Vendor Management, or Finance Operations, ideally within services or SaaS.
• Proficient in supplier registration, PO workflows, invoicing, and exception handling.
• Strong organizational skills, with the ability to manage multiple submissions and meet deadlines.
• Solid Excel/Google Sheets skills; experience with accounting systems (QuickBooks, NetSuite, or Xero) is a plus.
• Clear and professional written communication skills for AP correspondence and collections.