Accounts Payable Officer And Expense Management Analyst

WSP Global Inc.; Philippines; On-site; PHP 446,000 - 781,000; Full time

Job summary

WSP Global Inc. is seeking an Accounts Payable Officer and Expense Management Analyst in the Philippines. The role focuses on accurate AP processing, expense management, onboarding vendors, and supporting project billing and audits.

You will collaborate with the finance team to improve procedures, ensure confidentiality, and maintain high service levels across internal and external customers. Strong communication and detail orientation are essential for success.

Qualifications

• 3+ years in Expense Management and/or Accounts Payable in a large organisation.
• Relevant tertiary qualification preferred.
• Strong communication and accuracy with attention to detail.

Responsibilities

• Respond promptly to email and phone enquiries from customers, maintaining confidentiality.
• Process supplier invoices, expenses and direct debit files accurately and timely.
• Assist with onboarding vendors and communicating with vendors and WSP colleagues.
• Provide expense management system support and administer the system.
• Support project billing, cashflow forecasting and month end reporting.
• Assist with internal audits under NI-52-109 framework.
• Seek opportunities for improvements in procedures and systems.

Skills

Accounts Payable

Expense Management

Customer service

Communication

Attention to detail

Problem solving

Teamwork

Education

Bachelor's degree in Finance or related field

Tools

MS Word

MS Excel

Online banking

Job description

Accounts Payable Officer and Expense Management Analyst

Company: Wsp
Job Type: Full Time
Location: Philippines

Job Description

What you'll do:

• Incorporate a customer centric and service excellence approach in all interactions, operating with professionalism and integrity.
• Respond promptly and accurately to email and phone enquiries from both external and internal customers, ensuring confidentiality is maintained at all times.
• Prioritise work to ensure query resolution is consistently within the required timeframes.
• Assist the wider finance team with the provision of AP information as required, to support project billing, cashflow forecasting and month end reporting.
• Build connections with the wider finance team and WSP colleagues and seek opportunities to strengthen the knowledge of AP related policies and procedures across the business.
• Provide information to assist with internal audits as required within the NI-52-109 control framework.
• Assist with the onboarding of vendors, ensuring proactive and accurate communication with both vendors and WSP colleagues, ensuring onboarding processes are strictly adhered to.
• Assist with delivering Accounts Payable training for team members, as required.

Invoice Processing and Payments

• Maintain current knowledge of the Delegations of Authority and account coding, ensuring invoices are appropriately coded and approved.
• Accurate and timely processing of supplier invoices, expenses and direct debit files.
• Prompt and accurate filing of invoices and all related documentation.
• Prepare payment batches for approval, ensuring they are reviewed and finalised without error.
• Coordinate to ensure any queries are answered and approvals are completed within the required timeframes.
• Review WSP bank accounts and assist with coding of payment transactions as required.
• Verify vendor accounts by reconciling monthly statements.
• Ensure receipting is processed accurately and within required timeframes.
• Assist and support the expense management function, as required.
• Be a team player, assisting with other AP processes, as required.
• Actively seek and deliver continuous improvement through process and system efficiencies, including assisting with projects as required.

Expense Management System Administration

• Provide the primary support for employees in relation to expense management system and processes e.g. Queries on using the expense system, coding etc.
• Maintain accurate and up to date administration of the expense management system, including mapping delegations, preparation of extracts for cash/PCard expenses, identification of issues and risks.
• Maintain current knowledge of the Delegations of Authority, ensuring expenses are appropriately coded and approved.
• Analyse the expense management system for opportunities to improve purchasing decisions and/or reduce system risks.
• Analyse transactions, ensuring correct documentation and approvals are provided.
• Maintain awareness of new trends and developments related to the system roadmaps incorporates new developments as appropriate.
• Seek opportunities for improvements in procedures, with subsequent recommendations and implementation where approved.
• Ensure regular audits are undertaken and outcomes reported to management, including providing information to assist with internal audits as required within the NI-52-109 control framework.
• Run regular exception reports, e.g. as against policies and procedures, and take appropriate action.
• Prepare reports and analysis of expenses, and usage outcomes and performance.

What we will love about you:

• Preferably minimum of 3 years of Expense Management and/or Accounts Payable experience within a large organisation.
• Relevant tertiary qualification preferred.
• Experience working within a large organisation in a customer focused role.
• General accounting knowledge, including Accounts Payable, Accounts Receivable, Expense Management and reconciliations.
• Excellent accuracy and attention to detail.
• Good analytical and problem-solving skills.
• Excellent communication skills, including the ability to clearly present ideas and information.
• Able to work effectively and competently with people at all levels; within and external to the organisation.
• Computer literate; proficient in Windows, MS Word/Excel other Microsoft Office applications and online banking.
• Models WSP Guiding Principles.
• Strong organisational ability to optimise and prioritise conflicting demands in a busy environment, to achieve deadlines and see responsibilities through to completion.
• Commercial and a level of maturity needed to understand business needs and drivers.
• Client centric approach.
• Resilient, comfortable with change and ambiguity.
• Ability to work collaboratively and demonstrated capability to perform effectively as part of a team across a matrix type structure.
• Results orientated, with a reputation for, and demonstrated achievement of, key strategic priorities.
• Active commitment to continuous personal improvement.
• A team player and considers the views of others.
• Ensures that confidentiality is respected and maintained at all times.
• High levels of motivation and energy.
• Consistently demonstrates trustworthiness, integrity, professionalism and honesty.
• High emotional intelligence and self-awareness of strengths and potential areas for development.

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