Executive Assistant for Construction Firm - (Remote/Worldwide)

Paired; Lima Metropolitana; A distancia; PEN 175,000 - 246,000; Jornada completa

Descripción de la vacante

A US-based construction support firm is seeking a proactive Construction Executive Assistant to provide professional and personal support to a busy executive. This remote role requires strong multitasking and communication skills, with responsibilities including managing a complex calendar, organizing meetings, and coordinating travel. Ideal candidates will have 3–5 years of executive assistant experience, preferably in the construction or real estate sectors, and be comfortable in a remote work environment.

Servicios

Remote Working for US Company

Exposure to new technology & trend

Competitive Salary

Formación

• 3–5 years experience as an executive assistant, preferably in construction.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.

Responsabilidades

• Manage and coordinate a complex calendar including meetings and site visits.
• Organize and attend meetings, prepare agendas, and take minutes.
• Book domestic and international flights, hotels, and dining reservations.

Conocimientos

Organizational skills

Communication skills

Multitasking

Bilingual

Herramientas

Microsoft Office

Google Workspace

CRM systems

Descripción del empleo

Overview

Job Title: Construction Executive Assistant (with Personal & Professional Support Responsibilities)

Location: Remote

Reports To: CEO, Company President

Position Overview:

We are seeking a proactive, detail-oriented Executive Assistant to support a busy entrepreneurial executive in the construction industry. This role includes professional administrative support and personal assistant duties, requiring strong multitasking skills, excellent communication, and the ability to anticipate needs in a fast-paced environment.

Responsibilities

Professional Support:

• Manage and coordinate a complex calendar, including meetings, site visits, vendor calls, and networking opportunities.
• Organize and attend meetings, prepare agendas, take minutes, and follow up on action items.
• Handle email inbox management: prioritize, draft, and respond on behalf of the executive as appropriate.
• Assist with real estate license registration and renewals.
• Conduct market research and support company projects and feasibility studies.
• Liaise with contractors, consultants, and municipal offices.
• Prepare reports, presentations, and documents relevant to construction projects and business development.
• Track deadlines, permits, compliance, and regulatory filings.

Personal & Travel Support:

• Book domestic and international flights, hotels, transportation, and dining reservations.
• Manage personal calendar appointments (e.g., medical, family, home service vendors).
• Coordinate special events, gifts, and holiday scheduling.
• Oversee and coordinate household management items, as needed.

Qualifications

• 3–5 years experience as an executive assistant, preferably in construction, real estate, or property management.
• Strong organizational and time management skills.
• High proficiency in Microsoft Office, Google Workspace, and scheduling tools
• (e.g., Calendly, Outlook).
• Familiarity with construction terminology, permit processes, and real estate licensing is a plus.
• Ability to handle sensitive information with discretion and confidentiality.
• Excellent written and verbal communication skills.
• Self-starter who is comfortable with remote work environments.
• Knowledge of CRM systems (e.g., Salesforce, Fireflies, Monday.com).
• Bilingual capabilities.
• Travel coordination experience for executives or families.

Benefits

• Remote Working for US Company
• Exposure to new technology & trend
• Competitive Salary