Event & Webinar Coordinator (Part-Time)

Darwin AI; Lima Metropolitana; Hybrid; PEN 16,740 - 30,132; Part time

Benefits offered by this job

Language Classes: Access to language |

Job summary

Darwin AI is seeking a proactive Event & Webinar Coordinator to drive engaging experiences online and in person. This part-time role suits students or recent grads with startup pace experience, offering flexible hours and regional travel across LATAM.

You'll plan sessions, manage logistics, collaborate with Sales and Marketing, and ensure events align with business goals while delivering polished attendee experiences.

Qualifications

• Current marketing student or recent graduate with strong academic record.
• At least 2 years of startup or fast-paced environment experience.
• Excellent organizational and project management skills.
• Strong communication and interpersonal abilities.
• Flexible to travel and work outside regular hours.
• Proficient with Google Workspace and webinar platforms.

Responsibilities

• Plan and execute in-person events with partners across LATAM region (Mexico, Brazil, Colombia, Argentina).
• Organize monthly webinars from agenda to promotion and follow-up.
• Manage event logistics including venue, vendors, travel, timelines, budgets.
• Occasionally MC events and manage on-site operations.
• Collaborate with Sales and Marketing to design branding and materials.
• Ensure events align with business goals and deliver top-notch attendee experiences.
• Conduct post-event evaluations and nurture partner relationships.

Skills

Project management

Strong communication

Organizational skills

Travel coordination

Stakeholder collaboration

Education

Marketing student or recent graduate

Tools

Google Workspace

Zoom

Microsoft Teams

Job description

We're looking for a proactive and highly organized Event & Webinar Coordinator to help us bring our brand to life—online and in person.

This is a part-time role, perfect for someone studying marketing or communications, with 2+ years of startup experience and a passion for creating meaningful experiences. You'll collaborate across teams, travel for key events, and be part of a fast-paced, high-impact environment.

What You'll Do

• Plan and execute in-person events with partners across Mexico, Brazil, Colombia, and Argentina. From GANTT planning to logistics, vendors, and on-site execution
• Organize monthly webinars for current clients, leads, and partners. You'll own the flow—from agenda to promotion
• Manage all event logistics: venue scouting, vendor negotiations, travel coordination, timelines, and budget tracking
• When on-site, you may: Handle live communications, Be the MC, Make sure everything runs smoothly
• Collaborate with Sales and Marketing to: Design event branding and materials, Pitch prospects or speakers, Create pre- and post-event content
• Align every event with business goals—bringing energy, structure, and new ideas to the table
• Be the go-to person during events—ensuring seamless execution and a top-notch experience for attendees and partners
• Run post-event evaluations to understand what worked and how to improve
• Build and nurture strong relationships with partners, speakers, vendors, and attendees

Requirements

• Current marketing student or recent graduate with a strong academic record
• At least 2 years of experience in startups or fast-paced environments
• Excellent organizational and project management skills
• Strong communication and interpersonal abilities
• Flexibility to travel and manage events outside of regular working hours
• Proficiency in tools like Google Workspace (Docs, Sheets, Slides) and familiarity with webinar platforms (e.g., Zoom, Microsoft Teams)
• Creative mindset with attention to detail and problem-solving skills

Benefits

• Language Classes: Access to language classes (English, Portuguese, Spanish) to enhance communication skills
• OpenAI Premium License: Complimentary access to an OpenAI premium license for personal or professional use
• Paid Time Off: Enjoy 25 days/year of paid vacations and holidays to recharge and maintain a healthy work-life balance
• Soft Hybrid Work: We meet 3 days/month in our Co Work offices, the rest of the time you can work remotely from wherever you like!