Site Document Controller

Confidential Company; Muscat; On-site; OMR 30,000 - 60,000; Full time

Job summary

An established industry player in the construction and civil engineering sector is seeking a dedicated Document Control Specialist. This role involves managing the lifecycle of project documents, implementing effective document control systems, and ensuring compliance with regulatory requirements. The ideal candidate will have a strong background in document management and project coordination, with a focus on fostering efficiency and accountability within teams. Join a forward-thinking company where your contributions will enhance project workflows and support successful project outcomes.

Qualifications

• 5+ years of experience in document control or administrative role.
• Certifications in document control or project management are preferred.

Responsibilities

• Manage project documents, ensuring accurate recording and filing.
• Implement a robust document control system for project documentation.
• Conduct regular audits of document control processes.

Skills

Document Control

Project Coordination

Data Entry

Compliance Management

Education

Bachelor's degree in Business Administration

Bachelor's degree in Engineering

Tools

Project Management Software

Job description

• Manage the lifecycle of project documents, ensuring all are accurately recorded, filed, and easily retrievable in accordance with established protocols.
• Implement and maintain a robust document control system that tracks revisions and ensures the latest versions are accessible to stakeholders.
• Coordinate with project teams to ensure all documentation is completed, signed off, and archived in compliance with regulatory requirements.
• Facilitate the flow of information between various departments, ensuring timely distribution of documents to relevant parties.
• Conduct regular audits of document control processes to identify areas for improvement and ensure compliance with industry standards.
• Train and support team members on document management procedures and tools to foster a culture of accountability and efficiency.
• Generate and maintain reports on document status, workflow efficiencies, and compliance metrics for senior management review.
• Assist in the preparation of project documentation for submissions to regulatory bodies, ensuring accuracy and completeness.
• Act as a liaison between external stakeholders and the project team to manage the submission and receipt of documents.
• Utilize project management software and other digital tools to enhance document control processes and improve overall project workflow.

Desired Candidate Profile

• Bachelor's degree in Business Administration, Engineering, or a related field, with a focus on document management.
• Minimum of 5 years of experience in a document control or administrative role, preferably within the construction or engineering sectors.
• Certifications in document control or project management

Employment Type

Full Time

Company Industry

• Construction
• Civil Engineering

Department / Functional Area

Keywords

• Document Control
• Documentation
• Construction
• Project Document Specialist
• Document Administrator
• Compliance Document Coordinator
• Records Administrator
• Data Entry
• Project Coordination
• Technical Document Controller

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