Personal Assistant

G MASS Consulting; Muscat; On-site; OMR 2,500 - 10,000; Full time

Job summary

A leading company in Muscat, Oman, is seeking a highly organized Personal Assistant to support its executive leadership team. The ideal candidate will manage complex schedules, handle sensitive information with discretion, and serve as a reliable contact for both internal and external stakeholders. A Bachelor's degree and significant experience in supporting senior management in a fast-paced environment are preferred.

Qualifications

• 3 years' experience in a similar role supporting C-level or senior management.
• Proficient in Microsoft Office and project management tools.
• High level of discretion and organizational ability.

Responsibilities

• Manage calendars, appointments, and schedules for senior executives.
• Organize meetings and travel arrangements.
• Prepare reports and handle confidential communications.

Skills

Communication skills

Organizational skills

Time-management

Discretion

Education

Bachelor's degree in Business Administration

Bachelor's degree in Communications

Tools

Microsoft Office Suite

Scheduling and project management tools

Job description

We are looking for a highly organized, discreet, and proactive Personal Assistant to support the executive leadership team of a commercial business based in Muscat, Oman. This role requires an individual who can manage complex schedules, handle sensitive information with the utmost confidentiality, and act as a reliable point of contact between the executives and both internal teams and external stakeholders.

Key Responsibilities:

• Efficiently manage and coordinate calendars, appointments, and schedules for senior executives.
• Organize and oversee meetings, conferences, and international/domestic travel arrangements.
• Prepare high-quality reports, presentations, and documentation as required.
• Handle confidential communications including emails, calls, and correspondence with professionalism and discretion.
• Liaise with internal departments, clients, vendors, and global stakeholders on behalf of executives.
• Maintain accurate records and filing systems (both digital and physical) to ensure accessibility and compliance.
• Track action items and project deadlines, ensuring timely follow-ups and completion.
• Provide personal assistance to executives when required, always upholding strict confidentiality.

Requirements

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Minimum of 3 years' experience in a similar role supporting C-level or senior management, ideally within a fast-paced, global environment.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with scheduling and project management tools is a plus.
• Outstanding organizational and time-management abilities; capable of managing multiple priorities simultaneously.
• High level of discretion, integrity, and professional judgment.
• Self-motivated with the ability to work independently and maintain composure under pressure.

Benefits

Salary and benefits to be discussed.