Personal Assistant

G MASS; Muscat; On-site; OMR 2,500 - 10,000; Full time

Job summary

A commercial business in Muscat, Oman seeks a dedicated Personal Assistant to support its executive leadership team. The ideal candidate will excel in managing complex schedules, maintaining confidentiality, and effectively liaising with various stakeholders. This role offers the opportunity to contribute significantly within a fast-paced environment, requiring outstanding organizational skills and prior experience in supporting senior management. Salary and benefits to be discussed upon application.

Qualifications

• Minimum of 3 years’ experience supporting C-level or senior management.
• Experience in a fast-paced, global environment is ideal.

Responsibilities

• Manage calendars, appointments, and schedules for executives.
• Prepare reports, presentations, and handle confidential communications.
• Organize meetings and travel arrangements.

Skills

Excellent communication skills

Outstanding organizational abilities

Time-management abilities

Discretion and integrity

Proficient in Microsoft Office Suite

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Scheduling and project management tools

Job description

We are looking for a highly organized, discreet, and proactive Personal Assistant to support the executive leadership team of a commercial business based in Muscat, Oman. This role requires an individual who can manage complex schedules, handle sensitive information with the utmost confidentiality, and act as a reliable point of contact between the executives and both internal teams and external stakeholders.

Key Responsibilities:

• Efficiently manage and coordinate calendars, appointments, and schedules for senior executives.
• Organize and oversee meetings, conferences, and international/domestic travel arrangements.
• Prepare high-quality reports, presentations, and documentation as required.
• Handle confidential communications including emails, calls, and correspondence with professionalism and discretion.
• Liaise with internal departments, clients, vendors, and global stakeholders on behalf of executives.
• Maintain accurate records and filing systems (both digital and physical) to ensure accessibility and compliance.
• Track action items and project deadlines, ensuring timely follow-ups and completion.
• Provide personal assistance to executives when required, always upholding strict confidentiality.

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.

• Minimum of 3 years’ experience in a similar role supporting C-level or senior management, ideally within a fast-paced, global environment.

• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with scheduling and project management tools is a plus.
• Outstanding organizational and time-management abilities; capable of managing multiple priorities simultaneously.
• High level of discretion, integrity, and professional judgment.
• Self-motivated with the ability to work independently and maintain composure under pressure.

Salary and benefits to be discussed.