Graduate Studies Admin Coordinator | Admissions & Programs

German University of Technology in Oman; Muscat; On-site; OMR 6,696 - 13,392; Full time

Job summary

German University of Technology in Oman is seeking a Graduate Studies Executive to support day-to-day operations of the Graduate School, ensuring smooth administration, promotion, and delivery of postgraduate programmes.

You will coordinate admissions, student services, academic administration, recruitment activities, and programme delivery while maintaining communication with prospective and current students, faculty, and external stakeholders.

Qualifications

• Bachelor's degree in business administration or related field.
• 0–2 years in higher education administration, admissions, student services, or programme coordination preferable.
• Experience in recruitment, event coordination, or marketing within the education sector is an advantage.
• Excellent communication in English and Arabic.

Responsibilities

• Handle enquiries from prospective students and provide information on graduate programmes, admissions requirements, scholarships, and applications.
• Coordinate admissions process, tracking, document verification, applicant communications, and related reporting.
• Support planning, scheduling, and delivery of graduate programmes with academic departments and faculty.
• Coordinate timetables, classroom logistics, exams, student records, and graduation activities.
• Act as primary contact for current students on academic and administrative matters.
• Assist in organising orientation sessions, workshops, seminars, and guest lectures.
• Support recruitment initiatives through education fairs and promotional campaigns.
• Assist in developing promotional materials and website/social media content.
• Maintain student records and prepare enrolment statistics and management reports.
• Coordinate communications with staff, external partners, government entities, and industry stakeholders.
• Support quality assurance and compliance with university policies.

Skills

Organisational skills

Interpersonal and communication skills

Multitasking under pressure

Attention to detail

Report writing and presentation skills

MS Office proficiency

Student information systems

Independent and collaborative work

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Student information systems

Job description

German University of Technology in Oman is seeking a Graduate Studies Executive to support day-to-day operations of the Graduate School, ensuring smooth administration, promotion, and delivery of postgraduate programmes.

You will coordinate admissions, student services, academic administration, recruitment activities, and programme delivery while maintaining communication with prospective and current students, faculty, and external stakeholders.