General Staff Support Specialist

GDC Middle East; As Sudiyah; On-site; OMR 12,000 - 18,000; Full time

Job summary

GDC Middle East seeks a General Staff Support Specialist to back the MNGAVN Headquarters Staff Support Section with structured task management, data collection, and coordination packaging. You will organize taskings, track schedules, develop briefings and reports, and ensure timely follow‑up and quality across multiple directorates, under the guidance of the Staff Support Lead.

The role emphasizes disciplined execution, professional communication, and meticulous document control to support

Responsibilities

• Receive, organize, and track staff taskings for G3, G5, and G4.
• Maintain task trackers, schedules, timelines, and action logs.
• Coordinate staff actions across ATSS directorates for timely outputs.
• Assist in preparing, updating, formatting, and quality‑checking briefings and reports.
• Monitor progress and conduct follow‑ups to ensure on‑time completion.
• Collect, organize, and analyze data to support staff studies and reporting.
• Maintain staff calendars, meeting schedules, and coordination timelines.
• Apply structured task management to support headquarters initiatives.
• Ensure staff products meet formatting and quality standards before submission.
• Support document control, version management, and archival of staff products.
• Use digital tools to improve efficiency, tracking, and communication.
• Perform other duties as directed by the Training and Staff Support Manager.

Job description

Job Requirements:

The General Staff Support Specialist supports Ministry of the National Guard Aviation Directorate (MNGAVN) Headquarters staff through the Staff Support Section by executing structured staff coordination, task management, and analytical support functions.

This position assists G3, G5, and G4 functional areas by organizing taskings, tracking requirements, managing schedules, and supporting the development of staff products including briefings, reports, and coordination packages. The role emphasizes disciplined execution, communication, and follow-through consistent with professional project coordination and staff support practices.

The General Staff Support Specialist operates under the direction of the G3/5 & G4 Staff Support Lead and the Training and Staff Support Manager and focuses on execution and integration of staff actions rather than policy development or senior advisory responsibilities.

Major Duties and Responsibilites:

• Support MNG-AVN Headquarters G3, G5, and G4 staff through the Staff Support Section by receiving, organizing, and tracking staff taskings.
• Maintain task trackers, schedules, timelines, and action logs to provide visibility of task status, suspense dates, and responsible parties.
• Assist in coordinating staff actions across Aviation Training and Support Services (ATSS) directorates to ensure timely responses and integrated outputs.
• Support the preparation, updating, formatting, and quality control of briefings, presentations, reports, and staff coordination packages.
• Monitor progress of assigned actions and conduct routine follow-ups to ensure tasks are completed accurately and on time.
• Assist in the collection, organization, and basic analysis of data in support of staff studies, assessments, and reporting efforts.
• Support the maintenance of staff calendars, meeting schedules, and coordination timelines.
• Apply structured task management and coordination practices to support headquarters initiatives and projects.
• Ensure staff products meet formatting, clarity, and quality standards prior to submission to senior reviewers.
• Support document control, version management, and archival of staff products in approved systems and repositories.
• Utilize digital tools, collaboration platforms, and office applications to improve efficiency, tracking, and communication.
• Perform other duties as directed by the Training and Staff Support Manager or General Manager in support of program objectives.