Executive Secretary to Managing Director

Confidential Company; Muscat; On-site; OMR 15,000 - 20,000; Full time

Job summary

A leading company in the recruitment and placement sector is seeking an Executive Secretary to support the Managing Director and Chairman. The ideal candidate will be highly organized, possess exceptional communication skills, and have a strong background in office management. Responsibilities include managing schedules, preparing correspondence, and handling sensitive information. This full-time position requires a Bachelor's degree and 5-7 years of relevant experience.

Qualifications

• 5-7 years of experience as an Executive Secretary.
• Exceptional command of written and spoken English.
• Professional appearance and demeanor.

Responsibilities

• Manage and coordinate daily schedules for executives.
• Prepare high-quality correspondence and reports.
• Handle confidential information with discretion.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Education

Bachelor's Degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Executive Secretary to Managing Director

Job Purpose:

To provide high-level executive and administrative support to the Managing Director and Chairman. This position requires a highly organized, discreet, and detail-oriented individual with exceptional communication skills and the ability to handle complex and confidential tasks in a fast-paced environment. The ideal candidate will have industry-related experience, superior English language proficiency, and advanced computer application skills.

Key Responsibilities:

Ø Manage and coordinate the daily schedule, appointments, and meetings for top executives.

Ø Prepare high-quality correspondence, reports, memos, and presentations in English.

Ø Handle confidential and sensitive information with the utmost discretion.

Ø Act as the first point of contact for internal and external communications on behalf of the MD and Chairman.

Ø Organize and coordinate executive meetings, including agenda preparation, minutes taking, and follow-ups.

Ø Maintain organized filing systems for both physical and digital documents.

Ø Coordinate local and international travel arrangements, including flights, accommodation, visa processing, and itineraries.

Ø Track and monitor pending approvals, tasks, and important deadlines.

Ø Liaise with other departments and external stakeholders professionally and efficiently.

Ø Assist in reviewing and formatting business documents related to marble quarry operations, calibration reports, and material sales.

Ø Perform general secretarial duties including managing emails, answering calls, and maintaining office supplies.

Desired Candidate Profile

• Bachelor's Degree in Business Administration, English, or related field.
• Minimum 5–7 years of experience as an Executive Secretary, preferably in the building materials or industrial sector.
• Exceptional command of written and spoken English.
• Excellent knowledge of office management systems and procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other business tools.
• Strong organizational and multitasking skills with attention to detail.
• Professional appearance and demeanor.
• Ability to work under pressure and meet tight deadlines.
• High level of confidentiality, integrity, and discretion.

Employment Type

Full Time

Company Industry

• Recruitment
• Placement Firm
• Executive Search

Department / Functional Area

• Administration

Keywords

• Executive Secretary To Managing Director

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