Document Controller

Airswift; Oman; On-site; OMR 10,000 - 15,000; Full time

Job summary

A global manpower provider is seeking an experienced Document Controller for a 16-month contract in Oman. The role involves logging and checking documents, assisting with project documentation, and ensuring compliance with project standards. Candidates should have 5 years of document control experience, especially in technical environments, and a 3-year diploma in any discipline. Strong written and verbal English skills are essential.

Qualifications

• Minimum 3-year Diploma in any Discipline.
• 5 years' document control experience in a technical project environment.
• Hands-on experience in project document control for Marine Jettys.

Responsibilities

• Attend Project Kick-off and Document Control Meetings.
• Log and check documents for correctness and completeness.
• Assist in receiving and distributing correspondence.

Skills

Document control experience

Written and verbal English

EDMS/PDMS Application skills

Education

3-year Diploma in any Discipline

Job description

Overview

Airswift are a Global Manpower Provider specialising in the Energy, Infrastructure & IT sectors. Present in more than 70 countries around the world, our reach and capabilities in the markets we service is unparalleled in the industry.

We are working to source for Document Controller. This is a 16 month contract role working on a residential basis with 5-days per week / 9 hours per day schedule. Please see details below;

Details

Title: Document Controller

Start Date: Negotiable (typically within 1 month notice)

Duration: 16 Months

Location: Oman Onshore (Office base), Sohar Port in Oman

Working Schedule: 5-days per week / 9 hours per day

Project Details

• Construction of an LNG jetty to support the safe and efficient transfer of liquefied natural gas
• Shore protection works to safeguard the coastline and infrastructure
• Advanced drainage systems to manage water flow and environmental impact

Primary Duties and Responsibilities

• Attend Project Kick-off and Document Control Meeting along with the Project Team and Contractor.
• Logs and checks documents received by transmittal from the Contractor's Document Controller for correctness and completeness to ensure alignment and understanding by all involved.
• Record the "due Date" (if reply is required), apply distribution in accordance with the Project's Document Distribution Matrix (DDM) and distribute documents to meet Company expectations at final handover and project close-out.
• Generate outgoing transmittals to the Contractor's Document Controller and other parties and assist in maintaining the transmittal log or register.
• Assist in receiving, logging and distributing correspondence received from external parties and distribute any other Project documents in accordance with PMT requirements.
• Coordinate and verify the status, relevance and currency of data and documentation received from internal and external sources before placing them in the archive and/or uploading in appropriate management system.
• Provide general daily assistance to the PMT in all matters relating to technical documentation and correspondence and monitor the Project MDR, to verify the status and progress of documents issued.
• Follow up and expedite open and overdue document reviews in accordance with PMT requirements.
• Conduct quality assessments of Contractor documentation and data and implement corrective action to rectify any anomalies. Carry out archiving of project documents as required.

Qualifications

Minimum 3-year Diploma in any Discipline. Good standard of written and verbal English.

Experience required:

• 5 years' document control experience preferably in a technical project environment with significant practical knowledge of hard copy and electronic document control and information management systems.
• Hands-on experience in project document control during execution of the construction of Marine Jettys, ideally for Oil/Gas projects.
• Adequate exposure to computerized systems on project documentation with EDMS/PDMS Application skills.