Document Controller

WSP in the Middle East; Muscat; On-site; OMR 12,000 - 18,000; Full time

Job summary

Join a leading company as a Document Controller / Project Assistant in Muscat, Oman. You will manage project documentation and support the marine project team, ensuring smooth operations throughout the project lifecycle. Ideal candidates have a background in Business Administration or Engineering with document control experience.

Qualifications

• 2–4 years of experience in document control or project administration.
• Familiarity with document control systems is an advantage.
• Strong communication skills in English and Arabic.

Responsibilities

• Maintain and manage all project documentation, ensuring proper tracking and filing.
• Provide administrative support to the project team, including scheduling meetings and preparing agendas.
• Coordinate travel arrangements and site access permissions.

Skills

Attention to detail

Organizational skills

Communication

Education

Diploma or Bachelor's Degree in Business Administration, Engineering, or related field

Tools

Aconex

SharePoint

Procore

Microsoft Office Suite

Job description

Job Description

""Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you’ll be at the heart of a team of international experts all dedicated to growing and sharing their expertise and working on projects that transform society for all of us. WSP is seeking a highly organized and detail-oriented Document Controller / Project Assistant to support our marine project team based at Sohar Port. The role will focus on managing project documentation and providing administrative support to ensure smooth operations throughout the project lifecycle.""

Responsibilities

• Maintain and manage all incoming and outgoing project documentation, ensuring proper tracking, numbering, and filing.
• Ensure document control procedures are followed and implemented in accordance with WSP and client standards.
• Upload, track, and archive project documents using document management systems (such as Aconex, EDMS, etc.).
• Distribute documents to the appropriate project stakeholders and maintain accurate records of communication.
• Monitor document submission timelines and alert the team of upcoming deadlines or overdue items.
• Provide administrative support to the project team, including scheduling meetings, preparing agendas, and drafting minutes.
• Assist in the preparation and formatting of reports, correspondence, and presentations.
• Maintain project logs and registers (e.g., submittals, RFIs, transmittals).
• Coordinate travel arrangements, site access permissions, and other logistical requirements.
• Support in compiling project-related data and documentation for audits and reporting
  
  
  

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Engineering, or a related field.
• 2–4 years of experience in document control or project administration, preferably on engineering or construction projects.
• Familiarity with document control systems (e.g., Aconex, SharePoint, Procore) is an advantage.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong communication skills in English and Arabic.
• Ability to work independently and in a fast-paced project environment.
  
  
  

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