Company Formation & Licensing Specialist

Proven; As Sudiyah; On-site; OMR 17,000 - 30,000; Full time

Job summary

Proven seeks a detail-driven Company Incorporation Specialist to manage full formation and licensing for local and foreign clients in Saudi Arabia. You will liaise with clients, internal teams, and government authorities to ensure accurate, compliant, and timely completion of each case.

You will advise on licensing options, costs, timelines, and regulatory requirements, coordinating with ministries and platforms such as MISA, Qiwa, Muqeem, GOSI, and ZATCA.

Qualifications

• Bachelor’s degree in Business Administration, Law, Public Administration, or a related field.
• Working knowledge of Saudi commercial registration, licensing, and post-incorporation procedures, and of platforms such as MISA, Saudi Business Center, Qiwa, Muqeem, GOSI, ZATCA, and Balady.
• Good understanding of Saudi Labor Law, residency regulations, Saudization, and government compliance processes.
• Fluent Arabic (essential); professional English.
• Valid Saudi driving license as regular visits to government offices will be required.

Responsibilities

• Manage the full company-setup process for local and foreign clients, from entity selection to license issuance.
• Handle commercial registration (CR) issuance, amendments, renewals, and cancellations.
• Support foreign-investment licensing through the Ministry of Investment (MISA) and related approvals.
• Prepare, review, and submit incorporation documents — Articles of Association, resolutions, powers of attorney, and supporting files.
• Advise clients on entity types, licensing options, costs, timelines, and regulatory requirements.
• Keep clients updated on status and next steps; resolve missing documents and delays proactively.
• Coordinate with the Ministry of Commerce / Saudi Business Center, MISA, chambers of commerce, municipalities (Balady), and sector regulators.
• Operate government platforms (e.g., Saudi Business Center, MISA, Qiwa, Muqeem, GOSI, ZATCA, Balady, National Address / SPL, MHRSD).
• Coordinate ZATCA/tax registration, GOSI registration, national-address registration, bank-account opening, visa-quota / Nitaqat setup, and document attestation.
• Set up the corporate file and handle subsequent amendments and ownership changes.
• Ensure submissions are accurate, complete, and compliant; minimize rejected/returned applications.
• Maintain organized records and keep CRM/trackers current.
• Prepare periodic reports on case progress, pending items, and operational challenges.
• Safeguard confidentiality of all client information at all times.

Skills

Client management & stakeholder comms

Attention to detail

Documentation accuracy

Multitask handling under deadlines

Professional client/government liaison

Confidentiality & integrity

Education

Bachelor's degree in Business Admin / Law / Public Admin

Tools

CRM systems

Job description

Proven seeks a detail-driven Company Incorporation Specialist to manage full formation and licensing for local and foreign clients in Saudi Arabia. You will liaise with clients, internal teams, and government authorities to ensure accurate, compliant, and timely completion of each case.

You will advise on licensing options, costs, timelines, and regulatory requirements, coordinating with ministries and platforms such as MISA, Qiwa, Muqeem, GOSI, and ZATCA.