Assistant Shipping Executive

GAC Group; Al Hamriyah; On-site; Full time

Job summary

A logistics and shipping company based in Muscat is seeking an Operations Assistant to support vessel handling and operational matters. The successful candidate will manage service records, handle supplier invoices, and assist the Operations team. The role requires a minimum of a university degree, strong communication skills in English, and at least one year of experience in a related field.

Qualifications

• Minimum Graduate with University degree or equivalent.
• Knowledge of location and traffic rules; port/customs rules and regulations.
• Proactive, well-dressed, and mannered.

Responsibilities

• Assist in operational matters in relation to vessel handling.
• Create service records in the operational system.
• Ensure supplier invoices are properly managed.

Skills

Communication in English

Knowledge of traffic rules

Computer usage

Education

University degree or equivalent

Job description

We are seeking a dedicated Operations Assistant to join our team and assist with operational matters related to vessel handling. The ideal candidate will ensure timely and professional completion of services while maintaining accurate records and invoices.

Responsibilities

• Assist in operational matters in relation to vessel handling to ensure timely and professional completion of services.
• Create service records in the operational system to assure all services rendered are accurately recorded for invoicing purposes.
• Ensure supplier invoices related to the jobs are received in the supplier invoice management system and liaise with suppliers for any invoicing requirements.
• Support the Operations team with vessel visits or attendance as needed.
• Assist with customer queries and requirements regarding services rendered.
• Help in promptly passing operationally closed job files on for Invoicing.
• Ensure on-time renewal of company-provided Government IDs.
• Assure availability and proper use of Personal Protection Equipment (PPE) as required.

Qualifications

• Educational Qualification: Minimum Graduate with University degree or equivalent.
• Professional Qualification: Knowledge of location and traffic rules; port/customs rules and regulations.
• Specialist Knowledge: Proactive, well-dressed, and mannered.
• Communication / Language: Knowledge of written & spoken English.
• Computer Aptitude: Good knowledge of computer and phone usage.
• Detailed Experience Levels: +1 year experience in a similar field. Freshers can also be considered, by assessing their academics, personality, and aptitude for the job. Necessary plans should be in place to develop their skills and competencies.