Administrative specialist

Tawteen; Oman; On-site; OMR 6,696 - 10,044; Full time

Job summary

Tawteen in Oman is seeking a qualified candidate to manage dormitory operations, maintain order, ensure safety, and oversee daily functions. The role involves handling employee check-in/out procedures, managing facility maintenance, controlling utility consumption, and enforcing hygiene standards.

The ideal applicant will have a college diploma and experience in dormitory management, along with strong communication and organizational skills. Familiarity with Microsoft Office is a plus.

Qualifications

• Dormitory management experience preferred.
• Responsible, hardworking, pragmatic, proactive with good communication skills.
• English majors preferred.

Responsibilities

• Manage accommodation order and enforce dormitory regulations.
• Handle employee check-in and check-out procedures.
• Implement access control and manage visitors.
• Control water and electricity consumption.
• Distribute daily necessities to employees.
• Conduct maintenance of facility and equipment.
• Ensure environmental hygiene and cleanliness.
• Investigate safety hazards and conduct patrols.
• Manage fire emergency protocols.
• Organize and archive reports and inspections.

Skills

Responsible

Hardworking

Pragmatic

Proactive

Good communication skills

Learning ability

Summarization skills

Education

College diploma or above

Tools

Microsoft Office

Job description

Major Responsibilities

• Accommodation order management
  Strictly enforce dormitory management regulations and daily routines; maintain order at all times. Prevent and address violations such as noise, alcohol, disturbances, and regulate the dormitory atmosphere.
• Personnel Ledger Management
  Handle employee check‑in, check‑out, and transfer procedures; ensure proper registration and daily ledger updates. Verify occupant counts, check vacant beds, and prevent violations such as overnight stays, subletting, and mixed occupancy.
• Access Control and Visitor Management
  Implement access control measures; strictly enforce visitor registration; prevent unauthorized entry and exit, ensuring dormitory safety.
• Water and Electricity Energy Consumption Control
  Track, verify, and manage water and electricity usage. Investigate abnormalities, eliminate waste (leaks, lights left on, unnecessary water use), and implement energy‑saving management.
• Material and Living Support
  Manage distribution and registration of daily necessities, public supplies, and spare keys; ensure basic living needs for employees.
• Facility and Equipment Operation and Maintenance
  Maintain the asset ledger; conduct daily inspections and maintenance of furniture, appliances, fixtures, doors, windows, access control systems, and activity‑room equipment. Collect failure reports, submit repair requests, and follow up on acceptance.
• Environmental Hygiene Management
  Inspect dormitory rooms and public areas for cleanliness, enforce rectification of conditions, and coordinate cleaning, ventilation, and regular disinfection to maintain a livable environment.
• Safety Hazard Investigation
  Conduct daily safety patrols and monthly self‑inspections. Prohibit unauthorized wiring, illegal electricity use, prohibited items such as high‑power appliances, flammable and explosive materials; investigate all safety hazards.
• Fire Emergency Management
  Daily inspection of fire‑fighting equipment, evacuation routes, and emergency signs. Respond promptly to emergencies (water leaks, power outages, disputes, accidents). Report and process incidents per procedures.
• Data and Report Archiving
  Organize and archive daily inspections, safety checks, violation records, maintenance logs, and prepare work summaries and reports on time.

Minor Responsibilities

• Cooperate with departments for asset inventory, dormitory inspection, holiday duty arrangements, and handling employee accommodation requests and follow‑up rectification.

Qualifications

• Educational
  College diploma or above. Dormitory management experience preferred.
• Job Requirements and Qualities
  Responsible, hardworking, pragmatic, proactive, with good communication skills. Demonstrates learning ability and summarization skills.
• Foreign Language and Office Skills
  English majors preferred; familiar with Microsoft Office software.