Team Administrator

Beca Corporate Holdings Limited,; Manurewa; On-site; NZD 30,000 - 60,000; Part time

Job summary

A leading advisory and engineering consultancy in Auckland is seeking a proactive Team Administrator to support their team. This part-time role involves coordinating meetings, managing documents, and assisting with various administrative tasks. The ideal candidate will be experienced in office administration and proficient in Microsoft Office 365, with a commitment to professionalism and teamwork.

Benefits

Professional development opportunities

Flexible working arrangements

Discounted health insurance

Social club events

Qualifications

• Experience in office administration.
• Proficient in Microsoft Office 365.
• Able to manage workflow effectively.

Responsibilities

• Provide administrative support to the Section Manager and team.
• Assist with reception cover, document formatting, and event coordination.
• Ensure timely and professional communication.

Skills

Office administration

Proficiency in Microsoft Office 365

Problem-solving

Timeliness

Job description

Team Administrator – Auckland or Wellington (Part Time)

Te whiwhinga mahi | The opportunity

We’re looking for a proactive and efficient Team Administrator to support the Beca Applied Technologies team. This is a part-time role (24 hours per week), with the opportunity to work additional hours during peak periods.

You’ll provide high-quality administrative support to the Section Manager and team, helping coordinate reports, diaries, correspondence, meetings, travel, and supplies. You’ll also assist with reception cover, document formatting, data management, and staff processes including inductions and timesheets, as well as coordinating the setup and catering of industry events, team social events and meetings.

You’ll play a key role in maintaining section Occupational Health and Safety (OHS) activities, supporting internal and external clients, and ensuring timely, professional communication. Managing your own workflow, you’ll contribute to team goals and seek feedback to continuously improve.

Ko wai koe | About you

You bring experience in office administration, proficiency in Microsoft Office 365, and a genuine desire to help. You’re approachable, calm under pressure, and proactive in solving problems. You take pride in producing accurate, well-presented documents and understand the importance of professionalism, teamwork, and aligning your efforts with organisational goals.

The successful candidate must be eligible to obtain an NZDF Defence Site Clearance or National Security Clearance.

Ngā āhuatanga kei a mātou | What we offer

A career with Beca will provide you with:

• Professional development opportunities.
• A supportive and caring work environment where you can bring your whole self to work.
• Flexible working arrangements to balance your personal / family commitments.
• Opportunities to learn from our industry experts and technical gurus across the Asia Pacific.
• A highly supportive environment of sharing and collaboration.
• Excellent benefits provided to all staff – including discounted health insurance, discounts on gym memberships, and a number of social club events.

Beca prides itself on supporting a diverse and inclusive culture – open to inputs from creative people of all genders, ethnicity, identity, thought and experiences.

Ko wai mātou | About us

Beca is one of Asia Pacific’s largest independent advisory, design, and engineering consultancies. After a century of operation, we have grown from a family-owned business to one of the most progressive, client-centric professional services consultancies in our region. We have more than 4,000 employees in 24 offices around the world and have delivered projects in more than 70 countries.

‘Creative people together transforming our world’ is our vision. It reflects our culture, our aspirations, and our purpose - to make everyday better. We create value through understanding and delivering successful solutions, exceptional service and our enduring relationships and use our skills and systems to empower innovation; helping our clients shape communities, optimise their assets and streamline their operations.

For more information on our successful projects, please apply the standard inquiry process for more information.

Tono mai | Apply now!

Ready to make everyday better? Apply now.