Team Administrator

Beca; Auckland; On-site; NZD 30,000 - 60,000; Part time

Job summary

A leading engineering consultancy is looking for a proactive and efficient Team Administrator to join their Applied Technologies team in Auckland or Wellington. This part-time role (24 hours per week) involves providing administrative support, assisting with team processes, and maintaining Occupational Health and Safety activities. Candidates must have office administration experience and be eligible for site clearance. The position offers professional development opportunities, flexible working arrangements, and excellent benefits.

Benefits

Professional development opportunities

Flexible working arrangements

Discounted health insurance

Discounts on gym memberships

Social club events

Qualifications

• Experience in office administration is essential.
• Must have proficiency in Microsoft Office 365.
• Ability to produce accurate and well-presented documents.

Responsibilities

• Provide high-quality administrative support to the Section Manager and team.
• Assist with reception cover, document formatting, and data management.
• Maintain section Occupational Health and Safety (OHS) activities.

Skills

Proficiency in Microsoft Office 365

Office administration experience

Strong communication skills

Job description

Overview

Team Administrator – Auckland or Wellington (Part Time)

Te whiwhinga mahi | The opportunity
We’re looking for a proactive and efficient Team Administrator to support the Beca Applied Technologies team. This is a part-time role (24 hours per week), with the opportunity to work additional hours during peak periods.

Responsibilities

• You’ll provide high-quality administrative support to the Section Manager and team, helping coordinate reports, diaries, correspondence, meetings, travel, and supplies.
• You’ll assist with reception cover, document formatting, data management, and staff processes including inductions and timesheets, as well as coordinating the setup and catering of industry events, team social events and meetings.
• You’ll play a key role in maintaining section Occupational Health and Safety (OHS) activities, supporting internal and external clients, and ensuring timely, professional communication.
• Managing your own workflow, you’ll contribute to team goals and seek feedback to continuously improve.

About you

Ko wai koe | About you
You bring experience in office administration, proficiency in Microsoft Office 365, and a genuine desire to help. You’re approachable, calm under pressure, and proactive in solving problems. You take pride in producing accurate, well-presented documents and understand the importance of professionalism, teamwork, and aligning your efforts with organisational goals.

The successful candidate must be eligible to obtain an NZDF Defence Site Clearance or National Security Clearance.

What we offer

A career with Beca will provide you with:

• Professional development opportunities.
• A supportive and caring work environment where you can bring your whole self to work.
• Flexible working arrangements to balance your personal / family commitments.
• Opportunities to learn from our industry experts and technical gurus across the Asia Pacific.
• A highly supportive environment of sharing and collaboration.
• Excellent benefits provided to all staff – including discounted health insurance, discounts on gym memberships, and a number of social club events.

Beca prides itself on supporting a diverse and inclusive culture – open to inputs from creative people of all genders, ethnicity, identity, thought and experiences.

About us

Beca is one of Asia Pacific’s largest independent advisory, design, and engineering consultancies. After a century of operation, we have grown from a family-owned business to one of the most progressive, client-centric professional services consultancies in our region. We have more than 4,000 employees in 24 offices around the world and have delivered projects in more than 70 countries.

‘Creative people together transforming our world’ is our vision. It reflects our culture, our aspirations, and our purpose - to make everyday better. We create value through understanding and delivering successful solutions, exceptional service and our enduring relationships and use our skills and systems to empower innovation; helping our clients shape communities, optimise their assets and streamline their operations.

For more information on our successful projects, please click here.

Apply now

Ko wai mātou | Apply now! Ready to make everyday better? Apply now.