Te Rito Programme Administrator

New Zealand Government; Whanganui; On-site; NZD 60,000 - 75,000; Full time

Job summary

New Zealand Government is seeking a Programme Administrator for Pae Ora Te Rito (working title) in Palmerston North. The role supports the SUDI Prevention Programme and Whānau Care Team with administration, reporting and information management.

You will coordinate meetings, registrations and communications, ensuring data integrity and efficient processes across the programme. The position requires strong organisational skills, attention to detail and the ability to work collaboratively in a

Qualifications

• Strong administration and organisational skills.
• Attention to accuracy and detail.
• Proactive, dependable, and able to use initiative.
• Clear communication and collaboration within teams.
• Ability to manage competing priorities as work evolves.
• Confident using standard Microsoft Office applications and willing to learn new digital systems.
• Comfort working with registers, information and reporting requirements.
• Respect for privacy and whānau information stewardship.
• Manaakitanga, whanaungatanga and respect in interactions.
• Valuing te reo Māori, tikanga Māori and kaupapa Māori approaches.

Responsibilities

• Provide day-to-day programme and service administration.
• Support programme hui, wānanga, registrations, communications and health-promotion activities.
• Maintain Safe Sleep Bed stock and programme information.
• Support reporting to local, regional and national levels.
• Assist Whānau Care Team referral administration and reporting processes.
• Handle purchasing, invoices, resources and operational administration.
• Utilise Microsoft 365 and digital workflows to support information management.
• Identify opportunities to simplify processes and reduce duplication.

Skills

Administration

Accuracy

Proactive

Communication

Prioritisation

Microsoft Office

Privacy & confidentiality

Team collaboration

Digital systems learning

Tools

Microsoft 365

SharePoint

Microsoft Forms

Lists

Job description

Programme Administrator - Pae Ora Te Rito (working title) 1.0 FTE | Palmerston North He tūranga hou. He kaupapa whai take. Are you an organised, proactive administrator who takes pride in your mahi, enjoys finding smarter ways of working, and wants your skills to contribute to better outcomes for Māori? Pae Ora Paiaka Whaiora is looking for a Programme Administrator to provide administration, information and reporting support across our developing SUDI Prevention Programme, and the Pae Ora Paiaka Whaiora - Whānau Care Team. Strong administration sits at the heart of this role. We are looking for someone who enjoys creating order, keeping things moving, making sure the details are right, and helping make the mahi happening across our programmes and services visible.

What you'll be doing

• Providing day-to-day programme and service administration.
• Supporting programme hui, wānanga, registrations, communications, education and health-promotion activities, including SUDI prevention initiatives.
• Maintaining Safe Sleep Bed stock, distribution and programme information.
• Supporting local, regional and national SUDI reporting, including visibility of barriers, unmet need and service gaps.
• Supporting Whānau Care Team referral administration, team processes and service reporting.
• Supporting purchasing, invoices, resources and operational administration.
• Using Microsoft 365 and established digital workflows to support efficient administration and information management.
• Identifying opportunities to simplify processes, reduce duplication and improve the way we work.

About you

• Has strong administration and organisational skills.
• Takes pride in accuracy and getting the details right.
• Is proactive, dependable and comfortable using initiative.
• Communicates well and enjoys working collaboratively.
• Can manage competing priorities and adapt as the mahi evolves.
• Is confident using standard Microsoft Office applications and willing to learn new digital systems.
• Is comfortable working with registers, information and reporting requirements.
• Understands the importance of privacy, confidentiality and responsible stewardship of whānau information.
• Brings manaakitanga, whanaungatanga and respect to the way you work with others.
• Values te reo Māori, tikanga Māori and kaupapa Māori approaches to health and wellbeing.
• Experience with SharePoint, Microsoft Forms, Lists, digital workflows, programme administration, reporting or stock-management systems would be an advantage, but you don't need to arrive as a digital or data specialist.

Why this role?

This is a new role and an opportunity to help establish strong administrative systems as the programme continues to develop. If you are someone who enjoys getting things organised, likes asking “Is there a better way we could do this?”, and wants to bring your administration skills into a Māori health environment where your contribution will matter, we would love to hear from you.

About the Team/Service

Te Pae Hauora o Ruahine o Tararua – MidCentral is a 350-bed hospital in the city of Palmerston North, Manawatū, a city in the Lower North Island of New Zealand. Palmerston North Hospital is a secondary hospital and offers most medical and surgical specialties with the exception of Cardiothoracic, Plastic and Neurosurgery. The hospital serves a local population of 180,000 but is the base for a regional head and neck oncology service which has responsibility for a population of 550,000 and draws patients from Whanganui, Taranaki, and Hawke's Bay. Employing over 2500 people, MidCentral offers a supportive work environment that accepts and values all employees. We actively seek Māori kaimahi into our workforce and provide an environment which delivers our commitment to equity, diversity, and inclusion.

About the Location

Manawatū offers the perfect blend of city convenience and rural charm. Whether you're drawn to peaceful village life, vibrants townships, or the buzz of the city, you'll find your ideal lifestyle here. It's a family‑friendly region that's easy to live in and even easier to love. The region is also home to excellent schools and two tertiary institutions: Massey University and the International Pacific College. Outdoor enthusiasts are spoiled for choice—beaches, ski fields, lakes, and mountains are all within reach, along with fantastic hiking and mountain biking tracks. No traffic, an easy commute to work and a strong community feel, help achieve true work‑life balance. Our central location makes it easy to explore the rest of NewZeland. For more information on living and working in the Manawatū: Manawatū & Palmerston North - Visit | Live | Study | Business Working at Health New Zealand Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.