Submissions Coordinator

Downer; Wellington; On-site; NZD 70,000 - 110,000; Full time

Job summary

Downer New Zealand is seeking a dynamic submissions professional to secure opportunities for our Transport and Infrastructure business. You will coordinate bid submissions, write compelling content and manage the bid process across Cat 1–2 opportunities, while supporting larger Cat 3+ bids with strategy and production.

The role involves working with stakeholders to deliver high-quality, client-focused submissions that articulate the features and benefits of our solutions, while maintaining

Qualifications

• Proven skills required in the tender process, including writing and production of documents.
• Strong research skills with ability to use a wide range of sources.
• Excellent analytical abilities to inform bid content and strategy.
• Clear written and oral communication; ability to present information concisely.
• Good organisational skills with ability to prioritise tasks and manage multiple bids.
• Ability to work to tight deadlines and in a team or independent setting.
• Open to feedback and committed to continual improvement.

Responsibilities

• Coordinate, write and produce bid submissions, presentations and capability statements.
• Drive bid content development to ensure compliant submissions for Cat 1–2 tenders.
• Support Leads and Coordinators with Cat 3+ opportunities including capture strategy.
• Provide coordination across all aspects of large, complex bids.
• Adhere to bid process controls.

Skills

Tender process

Bid writing

Research

Analytical

Communication

Organisation

Deadline management

Team collaboration

Feedback responsiveness

Continuous improvement

Job description

Downer New Zealand is seeking a dynamic and driven submissions professional to work closely with key business stakeholders to secure opportunities for our Transport and Infrastructure business.

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities.

Te kōwhiringa | The Opportunity

We are seeking an experienced Submissions professional to join our Transport and Infrastructure South Capabilities and Opportunities Team. In this pivotal role, you will work closely with key business stakeholders to secure opportunities for the Transport and Infrastructure business stream.

Working with a wide variety of stakeholders across the business, you will support the development and preparation of business opportunities and tender submissions, including managing the bid process for low value, non-complex bids.

Key Responsibilities will include:

• Coordination, writing and production of bid submissions, presentations, capability statements, and when required, award submissions
• Driving bid content development to provide compliant submissions for Cat 1 - 2 tender opportunities, aligned to the agreed bid strategy
• As part of a wider writing/production team, supporting Bid Leads, Submission Managers and/or Senior Submission Coordinators with Cat 3 and above tender opportunities including capture strategy and production of non-price attributes, to provide compelling client-focused submissions which clearly articulate the features and benefits of our solution.
• Providing a wider support and coordination role across all aspects of the process on larger, complex and/or multi-party bids
• Adhering to agreed bid process controls

Nga pūkenga matua | Important Skills

With a calm, organised and adaptable approach, you will effectively manage multiple tenders at varying stages while maintaining exceptional quality and attention to detail. To excel in this role, you will also demonstrate the following key skills and attributes:

• Proven skills required in the tender process, including writing and production of documents
• Sound research skills with an ability to use wide range of sources
• Strong analytical skills
• Good communication skills, written and oral, with the ability to present information concisely and clearly and use facilitation methods to illicit information
• Good organisational skills and the ability to prioritise tasks and manage multiple pieces of work
• Ability to work to tight deadlines
• Proactive and self-motivated with an ability to work effectively in a team environment and independently
• Collaborative and adaptable mindset, with an ability to work well with others in a fast-paced environment
• Responsive to feedback with a demonstration of commitment to continual improvement

Previous experience working in the civil construction industry would be an advantage, but we welcome candidates with strong writing, communication and project management skills, together with a continuous improvement mindset and a passion for producing exceptional work.

Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here

• Be part of a business helping to shape and transform Aotearoa New Zealand's future infrastructure.
• Work on some of New Zealand's most significant transport and infrastructure projects.
• Play a pivotal role in securing major projects and directly contributing to Downer's growth strategy.
• Ongoing professional development and career growth opportunities.
• Exposure to a diverse range of stakeholders and strategic projects.
• The chance to make a real impact in a growing business with an exciting pipeline of work

All successful applicants will be required to undertake a pre-employment drug test, medical assessment, and Ministry of Justice check.