Senior Project Coordinator

Te Tūāpapa Kura Kāinga – Ministry of Housing and Urban Development NZ; Wellington; On-site; NZD 70,000 - 90,000; Full time

Job summary

A government agency in New Zealand is seeking a Senior Project Coordinator to support the delivery of key projects and governance activities. The role requires strong organisational and administrative skills, adapting to a dynamic environment, and proficiency in Microsoft products. This is a permanent, full-time position located in Wellington. A positive attitude and attention to detail are essential for success in this role.

Benefits

Wellbeing initiatives

Discounted health insurance

Modern office space

Employee-led people networks

Qualifications

• Experience in public sector or complex work environments.
• Proven track record of project coordination with stakeholders.
• Ability to write reports and documentation.

Responsibilities

• Support delivery of programmes and projects.
• Manage project plans, risks, and issues.
• Organise and support meetings.

Skills

Organisational skills

Administrative skills

Attention to detail

Problem-solving skills

Microsoft Suite proficiency

Tools

Microsoft Excel

Microsoft Visio

Microsoft Project

Microsoft Planner

Job description

Overview

Senior Project Coordinator

Permanent full time role with a Ministry that makes a difference in people’s lives. Located opposite Wellington train station.

Te Tūāpapa Kura Kāinga - The Ministry of Housing and Urban Development (HUD) leads New Zealand's housing and urban development work programme.

About the role

As Senior Project Coordinator you will support the delivery of priority programmes and projects; and governance, business planning, risk management and assurance activity for the organisation. Your role will be in HUD’s Governance, Planning and Programmes team, which manages enterprise portfolio governance, risk, assurance and planning functions, and provides tailored programme and project management support to HUD’s teams. You will work closely with other team members and provide support across these organisational and project activities.

Responsibilities

• Organising and supporting meetings, including managing logistics, preparing agendas, papers and related materials; capturing meeting minutes and actions for internal and external audiences
• Providing administrative support to programme and project activity, following best practice methodology
• Managing project plans, risks, issues and decision logs
• Taking minutes at governance meetings and following up on actions
• Coordinating the updating of documentation as per the reporting cycle (budget vs actuals, status reporting, risks and issue logging, etc), ensuring systems, registers, policies and processes are up to date and appropriately filed
• Identifying opportunities to improve business processes across the team’s functions
• Preparing documentation for internal and external audiences
• Coordinating information and data for internal and external reporting – including collecting, compiling, and presenting data on programme activities
• Being a first point of contact by managing shared email inboxes
• Sharing information across teams to support the seamless flow of activities

About you

To thrive in our busy, challenging and changing environment, you will be adaptable, flexible and resilient, and you will bring our values to life as we work together to deliver change for Government.

Ideally Your Skills And Experience Will Include

• Understanding of complex work environments, preferably in a public sector or outcome-based business or organisation
• Proven experience of programme or project co-ordination of complex, large scale or multiple projects dealing with internal and external stakeholders
• Proven ability to write memos, prepare reports and other documentation
• Strong administrative skills and experience
• Strong attention to detail and robust time management skills with a positive can-do attitude
• High level of integrity, confidentiality, and problem-solving skills
• Experienced and comfortable with Microsoft Suite of products, including Excel, Visio, Project and Planner

About us

Te Tūāpapa Kura Kāinga reflects the intention of ‘the foundation for a treasured home'. The name comes from the Māori whakatauki (proverb) ‘he kurakāinga e hokia, he kuratangata e kore e hokia' - ‘a treasured home will endure, not so a treasured person'. It carries with it a strong connection to our purpose: thriving communities where everyone has a place to call home. The wellbeing of people within the home and our connection with the land are acknowledged in our commitment to delivering for future generations of New Zealanders.

What we offer

• Engaging employee-led people networks that celebrate diversity, provide safe spaces, and encourage thought-leadership
• Close to the railway station, modern office space and cloud-based technology
• Wellbeing initiatives, tools and courses, and a discounted health insurance scheme
• Open minds – we aren't afraid of change and encourage fresh approaches and ideas from people who want to make a difference
• We work to make sure the aspirations of whānau, hapū and iwi are enabled
• Salaries automatically move up a step on an annual basis

How to apply

Please click on the APPLY button to be directed to the application page, where you can upload your CV and cover letter. Applications close at 5pm, Friday 10 October 2025; we will review applications as they are received and may progress with suitable applicants prior to the closing date. If you need support or have access requirements for the recruitment process, please let us know.

For tracking and evaluation purposes, all applications must be submitted via our online process. You must have the legal right to live and work in New Zealand to be eligible for this position. For further inquiries please contact [e-mail]