Senior Manager Project Secretariat

MINDS; Queenstown; On-site; NZD 80,000 - 100,000; Full time

Job summary

A leading charity organization located in Queenstown, New Zealand, is seeking a Senior Manager for the Project Secretariat. This role involves financial forecasts, project management, and reporting responsibilities. The ideal candidate will have at least 8 years of relevant experience, a degree in engineering or business, and strong communication skills.

Qualifications

• Minimum of 8 years of relevant experience.
• Experience in project management and fund accounting.
• Strong writing and communication skills.

Responsibilities

• Provide financial forecasts and oversight on project budget.
• Maintain dashboard and coordinate reports on project progress.
• Coordinate the preparation of reports for funders and government.

Skills

Project management

Financial oversight

Communication skills

IT knowledge

Education

Degree in civil engineering, accountancy and/or business

Job description

Overview

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962. Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation. MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDs, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs\' lifespan. These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

DESIGNATION: Senior Manager Project Secretariat

Responsibilities

• Financial:
  • Provide financial forecast and oversight on project budget and resources
  • Ensure compliance with financial and procurement policies & procedures
  • Coordinate purchasing via procurement system and performing goods receipt
  • Coordinate with Finance and funders on project fundings and claims
  • Monitoring progressive billing and progressive claim status
  • Ensure compliance with funding terms and conditions
  • Accounting for funded assets and recording of capital expenditure
• Secretariat:
  • Maintain dashboard and coordinate reports on project progress
  • Coordinate risk management tracking and embed into progress report
  • Provide secretariat support to all Project GROW meetings including but not limited to: Project GROW Steering Committee, Project GROW Working Committee, School Operation Committee relating to Project GROW
  • Follow up on matters arising with persons responsible
• Administrations and Reporting:
  • Coordinate the preparation of reports and submission to funders and government authorities
  • Provide periodic progress report to management
  • Coordination for signing of agreements and coordinating compliance with terms and conditions
  • Ensuring proper knowledge management and filing
  • Facilitate audit
• Other duties:
  • Additional duties as necessary

Qualifications

• Degree in civil engineering, accountancy and/or business.

Other Information

• Minimum of 8 years of relevant experience.
• Experience in project management, coordinating site refurbishment, fund accounting, social service sector and/or good IT knowledge are advantageous.
• Good writing and communication skills.