SAP Project Coordinator

Dc Digital Pte. Ltd.; Queenstown; On-site; NZD 90,000 - 120,000; Full time

Job summary

Dc Digital Pte. Ltd. seeks a seasoned SAP S/4HANA Project Coordinator for a 7-month engagement in Queenstown, New Zealand.

You will coordinate day-to-day project activities across multiple workstreams, manage plans, milestones, and risk logs, and prepare executive updates. You will liaise with Corporate IT, SAP consultants, local business teams, and external partners, ensuring timely delivery, proper documentation, and smooth handovers during go-live and hypercare phases.

Qualifications

• Bachelor's degree in Business Administration, Information Systems, Project Management, or related discipline.
• 5+ years of project coordination or project management experience.
• Strong stakeholder management and communication skills.
• Experience coordinating multinational or regional projects.
• Proven ability to manage multiple priorities and stakeholders simultaneously.
• Strong organizational and documentation skills.
• Excellent English communication skills, both written and verbal.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Teams, Outlook).

Responsibilities

• Coordinate day-to-day SAP S/4HANA project activities across multiple workstreams.
• Maintain project plans, milestones, dependencies, action logs, risk registers, and issue trackers.
• Monitor project timelines and ensure deliverables are completed according to schedule.
• Prepare project status reports, executive updates, and meeting minutes.
• Ensure project documentation is maintained and kept current.
• Act as the primary liaison between Corporate IT, SAP consultants, local business teams, and external partners.
• Facilitate communication among stakeholders and drive alignment on project priorities.
• Follow up on outstanding actions and ensure accountability across project teams.
• Escalate project risks, issues, and dependencies when required.
• Organize project workshops, status meetings, steering committee meetings, and deployment readiness reviews.
• Prepare agendas, meeting materials, presentation decks, and meeting minutes.
• Track actions and decisions arising from meetings and ensure closure.
• Support project communication plans and change management activities.
• Coordinate User Acceptance Testing (UAT) activities with business users and SAP consultants.
• Monitor testing progress and consolidate testing status reports.
• Track defects, issues, and open items to ensure timely resolution.
• Support business readiness assessments prior to deployment.
• Coordinate go-live readiness activities and deployment checklists.
• Support cutover planning and execution.
• Organize daily go-live and hypercare review meetings.
• Track and communicate critical issues during stabilization periods.
• Ensure issues are assigned, monitored, and resolved.
• Coordinate end-user training sessions and communication activities.
• Support preparation of training and user documentation.
• Coordinate knowledge transfer sessions from project teams to local support organizations.
• Ensure a smooth transition to business-as-usual support.
• Coordinate post go-live handover activities.
• Ensure support processes and documentation are transferred to the L1 Helpdesk and local IT teams.
• Track open issues during the hypercare phase until project closure.

Skills

Stakeholder management

Communication skills

Multinational projects

MS Office proficiency

Organizational skills

Education

Bachelor's degree in Business Administration, Information Systems, Project Management, or related discipline

Tools

JIRA

ServiceNow

Azure DevOps

Smartsheet

Job description

7 months SAP S/4HANA project Coordinator until Apr 2027.

Key Responsibilities

Project Coordination & Governance

• Coordinate day-to-day SAP S/4HANA project activities across multiple workstreams.
• Maintain project plans, milestones, dependencies, action logs, risk registers, and issue trackers.
• Monitor project timelines and ensure deliverables are completed according to schedule.
• Prepare project status reports, executive updates, and meeting minutes.
• Ensure project documentation is maintained and kept current.

Stakeholder Management

• Act as the primary liaison between Corporate IT, SAP consultants, local business teams, and external partners.
• Facilitate communication among stakeholders and drive alignment on project priorities.
• Follow up on outstanding actions and ensure accountability across project teams.
• Escalate project risks, issues, and dependencies when required.

Meeting & Communication Management

• Organize project workshops, status meetings, steering committee meetings, and deployment readiness reviews.
• Prepare agendas, meeting materials, presentation decks, and meeting minutes.
• Track actions and decisions arising from meetings and ensure closure.
• Support project communication plans and change management activities.

UAT Coordination

• Coordinate User Acceptance Testing (UAT) activities with business users and SAP consultants.
• Monitor testing progress and consolidate testing status reports.
• Track defects, issues, and open items to ensure timely resolution.
• Support business readiness assessments prior to deployment.

Go-Live & Hypercare Support

• Coordinate go-live readiness activities and deployment checklists.
• Support cutover planning and execution.
• Organize daily go-live and hypercare review meetings.
• Track and communicate critical issues during stabilization periods.
• Ensure issues are assigned, monitored, and resolved.

Training & Knowledge Transfer

• Coordinate end-user training sessions and communication activities.
• Support preparation of training and user documentation.
• Coordinate knowledge transfer sessions from project teams to local support organizations.
• Ensure a smooth transition to business-as-usual support.

Handover & Support Transition

• Coordinate post go-live handover activities.
• Ensure support processes and documentation are transferred to the L1 Helpdesk and local IT teams.
• Track open issues during the hypercare phase until project closure.

Qualifications

Required

• Bachelor's degree in Business Administration, Information Systems, Project Management, or related discipline.
• 5+ years of project coordination or project management experience.
• Strong stakeholder management and communication skills.
• Experience coordinating multinational or regional projects.
• Proven ability to manage multiple priorities and stakeholders simultaneously.
• Strong organizational and documentation skills.
• Excellent English communication skills, both written and verbal.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Teams, Outlook).

Preferred

• Experience supporting SAP ERP or SAP S/4HANA projects.
• Experience in luxury retail, retail, FMCG, or multinational corporations.
• PMP, PRINCE2, Agile, or equivalent project management certification.
• Experience with JIRA, ServiceNow, Azure DevOps, Smartsheet, or other project tracking tools.
• Experience supporting UAT, cutover, go-live, and hypercare phases of enterprise system implementations.