Safety and Quality Administrations Officer

KiwiRail Freight; Auckland; On-site; NZD 30,000 - 60,000; Full time

Job summary

A renowned transport company in New Zealand is seeking a Safety and Quality Administration Officer to maintain and improve safety management systems. This role includes managing documentation and analyzing data to enhance operational safety and compliance. Strong experience with safety systems and advanced Microsoft tools is essential. Join a team that values diversity and professional growth in Christchurch.

Benefits

Competitive salary and benefits package

Ongoing training and development opportunities

Career pathways across KiwiRail’s nationwide operations

Supportive workplace environment

Qualifications

• Experience managing and updating Safety Management Systems.
• Familiarity with health, safety, and employment legislation in New Zealand.
• Proficient with advanced Microsoft tools like SharePoint.

Responsibilities

• Maintain and update the Safety Management Systems.
• Act as product owner for safety and service documentation.
• Ensure manuals, records, and risk registers are accurate.

Skills

Experience with Safety Management Systems

Understanding health and safety legislation in NZ

Advanced Microsoft tools (SharePoint, FS Pro)

Document creation and control

Data interpretation and analysis

Strong communication skills

Ability to build relationships

Initiative and good judgement

Current NZ driver's licence

Education

Business qualifications or relevant industry experience

Job description

Overview

Title: Safety and Quality Administrations Officer

Keep safety on track – join KiwiRail as a Safety & Quality Administration Officer

Safety & Quality Administration Officer

• Permanent full-time role, based in Christchurch
• Maintain, update and manage the Safety Management Systems

About KiwiRail

At KiwiRail, we’ve been connecting communities for over 150 years. Our network moves people, goods, and ideas across Aotearoa, supporting sustainable growth for our customers and communities.

Safety and wellbeing are at the heart of everything we do. With over 4,500 people across the country, we work together to keep New Zealand moving, while looking after each other and the places we operate in.

Role and Location

Based in Christchurch, this permanent role is part of our Fleet Operations team. You’ll maintain and update the Scenic Trains Safety Management System and ensure our manuals, records, and risk registers are accurate and up to date.

You’ll act as the product owner for safety and service documentation, coordinating updates, analysing data, and identifying improvements. This role helps keep our operations safe, compliant, and focused on continuous improvement, so our teams can deliver great service every day.

Requirements

We’re looking for someone who:

• Has experience with Safety Management Systems, document control, and risk assessments (rail or transport experience an advantage)
• Understands health, safety, and employment legislation in New Zealand
• Is confident with advanced level Microsoft tools, especially SharePoint and FS Pro
• Experience in document creation, editing and document control
• Can interpret data clearly and provide useful insights
• Communicates well, builds relationships, and works across teams
• Takes initiative and shows good judgement
• Holds a current NZ driver’s licence and can travel to Scenic Train sites as needed

Nice to have

It’s also helpful if you have:

• Business qualifications or relevant industry experience
• Knowledge of travel or tourism
• Language skills in NZ tourism priority or emerging market languages

What’s in it for you

Nōu te rourou | What’s in it for you

At KiwiRail, you’ll be part of a team that values your contribution and supports your growth. You’ll enjoy:

• A competitive salary and benefits package
• Ongoing training and development opportunities
• The chance to influence how safety and quality are managed across our iconic Scenic Trains
• Career pathways across KiwiRail’s nationwide operations
• Being part of a workplace that values diversity, inclusion, and teamwork

Ready to Make a Difference

Kua rite, kia rite | Ready to Make a Difference?

If you’re ready to use your skills to strengthen safety and quality in one of New Zealand’s most scenic operations, we’d love to hear from you. Apply online today and help us build stronger connections for a better New Zealand.

KiwiRail is committed to an inclusive workplace. We welcome applications from people of all backgrounds and communities, including women, Māori, Pasifika, people with disabilities, and LGBTQ+ candidates.

All aboard for a rewarding career with KiwiRail!

How to Apply

Me pēhea te tuku tono | How to Apply

Submit your CV and cover letter online. If you’re a current KiwiRail employee, please apply using your internal profile.

Rā aukati | Applications close: 12 October 2025 (unless filled sooner)