Safety and Club Service Coordinator

Motorsport New Zealand Incorporated; Wellington; On-site; NZD 65,000 - 90,000; Full time

Job summary

MotorSport New Zealand is seeking a switched-on Safety and Club Service Coordinator in Wellington to help keep the Safety and Sporting function running smoothly.

You'll coordinate post-event reporting, maintain safety records, and create dashboards and summaries to turn event data into actionable insights for clubs, officials and volunteers across New Zealand.

Qualifications

• Experience coordinating post-event reporting and safety information is advantageous.
• Ability to identify trends and deliver clear reporting to leadership and clubs.
• Strong organisational skills with attention to detail and data accuracy.

Responsibilities

• Coordinate post-event reports and follow up outstanding information.
• Review event, incident and safety information to identify trends and risks.
• Prepare H&S summaries, dashboards and reporting for the Safety & Sporting Manager and leadership team.
• Maintain accurate sporting, incident, hazard, near-miss and medical records.
• Prepare sporting documents, forms, templates and communications.
• Coordinate information and updates to clubs, organisers, officials and volunteers.
• Proactively contact clubs to ensure service expectations and timelines are clear.
• Provide practical day-to-day support to people across the motorsport community.
• Spot opportunities to improve processes, reporting, systems and sporting operations.

Skills

Data analysis

Reporting & dashboards

Stakeholder communication

Organization skills

Tools

Excel

Power BI

Job description

Work at the operational heart of New Zealand motorsport, supporting clubs and event organisers across the country and do it in a small national team where your contribution matters.

Every motorsport event starts long before a car reaches the start line.

Behind every race, rally and motorsport event is a national network of clubs, organisers, officials and volunteers, supported by the systems, information, reporting and sporting operations that help events happen safely and successfully.

That’s where you come in.

MotorSport New Zealand is looking for a switched-on, highly organised Safety and Club Service Coordinator to join our Wellington-based team.

This is not your standard administration role.

You’ll sit at the centre of our Safety and Sporting function, helping coordinate post-event reporting, supporting our clubs and event organisers, maintaining critical safety and sporting information, and helping turn what happens at events around the country into meaningful insights and improvements.

You’ll be someone people can rely on - organised, responsive, proactive and comfortable keeping multiple moving parts under control.

And you don’t need to arrive as a motorsport expert.

What matters most is that you’re sharp, organised, confident working with people and information, and genuinely enjoy making things run well.

The role

Reporting to our Safety & Sporting Manager, you’ll play an important role in keeping the Safety and Sporting function moving.

A major part of the job happens after the chequered flag.

You’ll make sure event reports are received, information is captured accurately, outstanding actions are followed up and lessons from events don’t simply disappear into a filing system.

You’ll help us turn event and safety information into something useful by identifying trends, preparing dashboards and summaries, maintaining accurate records and supporting continuous improvement across New Zealand motorsport.

You’ll also be a key point of contact for our clubs and event organisers, proactively working with people across the motorsport community to make sure they have the information, support and clarity they need.

What will you be doing?

No two weeks will look the same, but your work will include:

• coordinating post-event reports and following up outstanding information;
• reviewing event, incident and safety information to identify trends, lessons and emerging risks;
• preparing H&S summaries, dashboards and reporting for the Safety & Sporting Manager and leadership team;
• maintaining accurate sporting, incident, hazard, near-miss and medical records;
• preparing sporting documents, forms, templates and communications;
• coordinating information and updates to clubs, organisers, officials and volunteers;
• proactively contacting clubs and event organisers to make sure service expectations are clear, timelines are understood and documentation is complete;
• providing practical day-to-day support to people across the motorsport community;
• spotting opportunities to improve our processes, reporting, systems and sporting operations.

There’s plenty of variety, but this is also a role where the details matter.

Following up. Keeping records accurate. Making sure information lands where it needs to. Closing the loop.

You’ll be the kind of person who notices when something hasn’t happened and gets it sorted.

Who are we looking for?

You might already work in sport or events.

You might come from operations, coordination, membership services, administration, health and safety or a regulatory environment.

Or you might be an exceptional administrator who is ready to step into something broader, more interesting and more visible.

We’re less concerned about your current job title and more interested in how you operate.

Who will thrive in this role?

• are exceptionally organised and can keep multiple priorities moving at once;
• have strong attention to detail and take pride in getting things right;
• are confident working with data, spreadsheets and information;
• can turn detail into clear reporting, summaries and insights;
• communicate confidently and professionally with a wide range of people;
• enjoy building strong relationships and providing great service;
• take ownership, follow things through and don’t need to be chased;
• are comfortable working within established processes while still asking, “Could we do this better?”;
• are proactive rather than waiting for problems to come to you;
• and enjoy being part of a small team where everyone rolls up their sleeves and contributes.

Experience in motorsport, sport, events, clubs, membership organisations or similar environments would be an advantage but it isn’t essential.

What we can teach you is motorsport.

What we’re looking for is the right attitude, capability and drive.

Why MotorSport New Zealand?

MotorSport New Zealand is the FIA-appointed governing body responsible for regulating and promoting four-wheel motorsport in New Zealand.

Our purpose is simple:

To enable our community to see, experience and love motorsport.

We’re a small national organisation, which means you won’t disappear into a huge corporate structure.

Your work will be visible.

Your ideas will be heard.

And you’ll work directly with the people responsible for delivering, regulating and shaping motorsport across New Zealand.

You’ll gain exposure to an environment that very few administration or coordination roles can offer - national sporting operations, events, safety, regulation, clubs, volunteers, competitors and a passionate motorsport community.

You’ll also be joining us at an exciting time as we continue improving the way we support our clubs, deliver our sporting operations and use information to strengthen safety and performance across the sport.

And if you’re already a motorsport fan?

You may have just found one of the best office jobs in Wellington.