Receptionist/Administrator | Greymouth

West Coast District Health Board; Greymouth; On-site; NZD 30,000 - 60,000; Part time

Job summary

A healthcare provider in New Zealand is seeking a dedicated Receptionist/Administrator in Greymouth. This permanent part-time role involves supporting high-quality healthcare services through efficient administrative tasks, managing patient entries, and liaising across teams. Ideal candidates should possess strong interpersonal, technical, and organizational skills with at least 1-2 years of relevant office experience.

Qualifications

• Minimum of 1-2 years of office experience or in a similar role.
• Intermediate to advanced user of Microsoft Office Suite (Word, Outlook, Excel).
• High-level written and verbal communication abilities.

Responsibilities

• Provide administrative support in line with Health NZ policies.
• Maintain confidentiality and follow procedures for patient privacy.
• Respond to emergencies and follow established procedures.
• Maintain accurate medical records.

Skills

Interpersonal Skills

Confidentiality

Experience

Autonomy

Technical Proficiency

Communication Skills

Detail-Oriented

Adaptability

Initiative

Collaboration

Cultural Sensitivity

Organizational Skills

Tools

Microsoft Office Suite

Job description

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

Receptionist/Administrator | Greymouth

• Permanent part-time working 32 hours per week (to cover a roster 7 days/24 hours per week)

About the Role

Te Nikau Hospital & Health Centre is looking for an enthusiastic and dedicated individual to join our Integrated Administration Team. This role offers the opportunity to contribute to the delivery of high-quality, equitable healthcare services for the West Coast community.

The Integrated Administration Team at Te Nikau works in close partnership with Te Tai o Poutini West Coast clinical and non-clinical teams, as well as external stakeholders, to support healthcare services that are equitable, accessible, caring, and kind. As part of this team, you will ensure that tangata (people) of the West Coast receive the care they need through seamless administrative support.

This role involves acting as part of the 24/7 hub for Te Tai o Poutini West Coast, primarily based at Te Nikau Hospital but with occasional work across other sites. You will manage patient entries, handle administration tasks, and maintain accurate medical records, ensuring patients have efficient and appropriate access to services in accordance with Health NZ policies and procedures.

Key Responsibilities:

• Provide administrative support in line with Health NZ policies, the wider health system, and community needs.
• Maintain confidentiality and follow procedures to ensure the privacy and dignity of all patients.
• Collaborate effectively within the team and across the organization to improve the long-term delivery of administration services.
• Manage point-of-entry processes, including patient arrivals, fee charging, and telephone services (Touchpoint).
• Respond to emergencies (e.g., 777 calls or fire alarms) and follow established procedures.
• Maintain medical records, ensuring they are accurate, up-to-date, and accessible.
• Liaise with the ISG department to troubleshoot technical issues and ensure smooth service delivery.
• Manage financial processes, including invoicing, fee collection, payment reconciliation, and daily banking.

About You

Qualifications, Experience, Knowledge, and Skills:

• Interpersonal Skills: A positive attitude, people-focused, empathetic, and excellent interpersonal skills.
• Confidentiality: Ability to maintain strict confidentiality and use discretion at all times.
• Experience: Minimum of 1-2 years of office experience or in a similar role.
• Autonomy: Capable of working unsupervised, prioritizing workloads, and managing time effectively.
• Technical Proficiency: Intermediate to advanced user of Microsoft Office Suite (Word, Outlook, Excel).
• Communication Skills: High-level written and verbal communication abilities.
• Detail-Oriented: Strong attention to detail with a commitment to accuracy.
• Adaptability: Willingness to learn and embrace new technologies and systems.
• Initiative: Self-motivated with a high level of initiative and accountability.
• Collaboration: Proven ability to work collaboratively within a team environment.
• Cultural Sensitivity: Commitment to Te Tiriti o Waitangi principles and awareness of cultural diversity.
• Organizational Skills: Excellent organizational, time management, and problem-solving skills.

Cultural Commitment:

• Demonstrate sensitivity and awareness of cultural differences in all interactions.
• Support the principles of Te Tiriti o Waitangi when working with tangata whaiora (service users) and whānau.

We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

We are an equal opportunities employer and welcome applications from all qualified candidates.