Receptionist-Administrator

Global Bus Ventures Ltd; Rolleston; On-site; NZD 30,000 - 60,000; Part time

Job summary

A leading heavy vehicle manufacturing company in New Zealand is seeking a friendly and organized Part-Time Receptionist-Administrator. In this role, you'll be the first point of contact, managing front-desk duties, answering calls, and providing administrative support. The ideal candidate will have excellent communication skills and proficiency in MS Office. This part-time position is 30 hours a week, Monday to Friday, offering flexibility to the right candidate.

Qualifications

• Proven experience as a receptionist or data entry administrator preferred.
• Strong organizational abilities and attention to detail.
• Ability to multitask and prioritize tasks effectively.

Responsibilities

• Greet visitors and direct them appropriately.
• Answer and manage incoming calls and emails.
• Maintain the reception area.
• Book flights, accommodation, and rental cars for staff.
• Assist with administrative tasks such as data entry and filing.

Skills

Excellent communication and interpersonal skills

Proficient in MS Office

Strong organizational abilities

Attention to detail

Ability to multitask

Education

NCEA Level 3 or equivalent

Job description

About Us:
Join our dynamic team at GBV, a leading player in the heavy vehicle manufacturing industry. We pride ourselves on innovation, quality, and a supportive work environment.

Position Summary:
We are looking for a friendly and organized Part-Time Receptionist-Administrator to be the first point of contact for our company. Note: part-time constitutes 30 hours, Monday to Friday 9am to 3:30pm with room for flexibility for the successful candidate. This role combines front-desk duties with administrative support to ensure smooth daily operations.

Key Responsibilities:

• Greet visitors and direct them appropriately.
• Answer and manage incoming calls and emails.
• Maintain the reception area and ensure it is presentable.
• Maintain reception guest book and direct visitors to the correct personnel
• Booking flights, accommodation and rental cars for travelling staff
• Preparing the boardroom for meetings
• Assist with administrative tasks such as data entry, filing, and scheduling.
• Coordinate meetings and prepare meeting rooms.
• Support various departments with administrative needs.

Qualifications:

• Proven experience as a receptionist, data entry administrator preferred.
• Excellent communication and interpersonal skills.
• Proficient in MS Office and basic office equipment.
• Strong organizational abilities and attention to detail.
• Ability to multitask and prioritize tasks effectively.
• NCEA Level 3 or equivalent