Purchasing Support Coordinator

Auckland Council; Auckland; Hybrid; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible working options

Job summary

Auckland Council is seeking a Purchasing Support Coordinator to provide high-quality purchasing support across the organisation. The role covers purchase orders, vendor records, and payment requests, with emphasis on accuracy and policy compliance.

Experience in procurement and accounts support, plus confidence with te ao Māori, will help you thrive. A fixed-term parental leave cover with end date 11 June 2027 is available, and flexible working options are offered where possible.

Qualifications

• 2+ years’ experience in a similar role.
• Strong numerical, analytical and problem-solving skills.
• Ability to juggle high volumes and stay calm under pressure while working in a team.
• NCEA Level 3 or equivalent, and confidence with Microsoft Office.

Responsibilities

• Create, maintain, and manage purchase orders, vendor records, and payment requests (Goods Receipting).
• Recording and tracking of queries and requests so information stays accurate.
• Promoting self-service tools and spotting improvements for processes.
• Engage with customers and stakeholders to ensure prompt payments of products and services.

Skills

Communication skills

Numerical skills

Problem solving

Teamwork

Education

NCEA Level 3 or equivalent

Tools

Microsoft Office

SAP ERP

Job description

Select how often (in days) to receive an alert:

• Fixed-term cover from to June 2027, in a supportive team
• Solve purchasing queries at first contact and keep suppliers paid on time
• Make a positive difference to suppliers and staff every day

Do you love being the person people turn to when something isn’t working? This is a role for a natural problem-solver who takes ownership, enjoys helping others get unstuck and likes seeing a query through to resolution. You’ll be the friendly, knowledgeable voice that keeps Auckland Council’s purchasing running smoothly.

Auckland Council’s Financial Services department has a fixed-term opportunity for a Purchasing Support Coordinator within the Purchasing Support team. You’ll cover parental leave, with an end date of 11 June 2027.

You’ll provide high-quality purchasing support across Auckland Council, helping to minimise the time, cost and risk involved in procurement activity. You’ll give quality purchasing advice to internal and external stakeholders, and resolve their queries and issues promptly and thoroughly, ideally the first time they get in touch.

Day-to-day you could expect to work on:

• Create, maintain, and manage purchase orders, vendor records, and payment requests (Goods Receipting), ensuring accuracy and compliance with procurement policies.
• Recording and tracking of queries and requests so our online information stays accurate and current
• Helping people help themselves by promoting self-service tools and spotting improvements that make life easier for our leaders and staff
• Engage and maintain relationships with customers and key stakeholders to ensure prompt payments of products and services.

This role requires experience in similar purchasing, procurement or accounts support roles, with a sound understanding of purchasing, accounting and procurement processes. You’ll be customer-centric, thrive when it’s busy and be motivated to take ownership and see things through. You’ll also be comfortable using te reo Māori in everyday mahi and keen to keep growing your understanding of te ao Māori.

We are looking for someone with:

Must have:

• 2+ years’ experience in a similar role, with excellent written and verbal communication skills
• Strong numerical, analytical and problem-solving skills, with great attention to detail
• The ability to juggle high volumes and stay calm under pressure, while working well in a team and self-managing
• NCEA Level 3 or equivalent, and confidence with Microsoft Office and technology

Experience in the SAP ERP system, is desirable.

Auckland Council is the largest local government council across Oceania, serving over 1.7 million people and contributing towards making Tāmaki Makaurau a world-class city.

We offer a range of employee benefits and proudly support flexible working options where possible.

We are a diverse organisation – we value diversity in our thinking, and we can only achieve that with a diverse team!

Ehara taku toa, he takitahi, he toa takitini - My success is not mine alone, but the success of many.

You can find the position description here

Applications close: Sunday 22nd November

Please note: Qualification Checks will be conducted along with other relevant pre-employment checks required for employment with Auckland Council.

Our employer Kiwisaver contribution is additional to base salary offered.

Employees in receipt of salary protection and/or on the predecessor Council terms and conditions of employment, please note that the salary protection and/or predecessor Council terms and conditions, including relocation, apply to your current position. Should you change to a new position (other than any secondment) you will be issued with a new employment letter of offer with current Auckland Council terms and conditions.