Enable job alerts via email!

Proposals Coordinator

Stantec

Auckland

On-site

NZD 65,000 - 85,000

Full time

6 days ago
Be an early applicant

Job summary

A leading design consultancy is looking for a Proposals Coordinator in Auckland. This role involves writing and coordinating proposals, ensuring timely submissions, and supporting business development efforts. Candidates should have excellent communication skills and ideally have 1–2 years of relevant experience. The position offers flexible working arrangements and opportunities for professional development.

Benefits

Flexible Working Arrangements
Learning and Talent Development Programs
Health Insurance
Employee Assistance Program

Qualifications

  • 1–2 years of experience in a similar role.
  • Strong writing and editing skills.
  • Ability to work autonomously and in a team.

Responsibilities

  • Write and develop compelling proposal documents.
  • Assist with award submissions and sector profiles.
  • Manage and update tender portals and databases.

Skills

Excellent written communication skills
Coordination skills
Attention to detail
Ability to multi-task
Proficiency in Microsoft Office Suite

Education

Tertiary qualification in Communications, Marketing, Business, or related discipline

Tools

Microsoft Word
Microsoft Excel
Adobe Suite
InDesign
Job description
Overview

Proposals Coordinator (250002KO)

Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. At Stantec, we design with community in mind. We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.

We have a superb opportunity for someone to join our team as our Proposals Coordinator based in either our Christchurch or Auckland office. This role is ideal for someone who thrives in a fast-paced, collaborative environment. You will have excellent writing, coordination, and communication skills and will play a key role in supporting our business development efforts, ensuring the timely creation of high-quality proposals, capability statements, and other collateral. You’ll be joining a supportive and skilled team, where your contributions directly help shape the success of the Buildings team and broader Stantec business.

Responsibilities
  • Write, coordinate, and develop compelling proposal and capability documents tailored to client requirements.
  • Assist with award submissions and development of specialist sector profiles.
  • Update/maintain non-opportunity specific materials (including project proformas and personnel profiles, images, collateral materials, etc.).
  • Support the marketing team with internal and external events as required.
  • Collaborate with internal stakeholders (e.g. technical teams, business development managers, and proposal leads in Australia) to gather content and input for proposals.
  • Manage and update tender portals, ensuring required documentation and pre-qualifications are current.
  • Manage and update client and internal databases.
What You’ll Bring
  • Tertiary qualification in Communications, Marketing, Business, or a related discipline – or equivalent experience.
  • 1–2 years of experience in a similar role (could suit a recent graduate with the right attitude and skills).
  • Excellent written communication and editing skills.
  • Strong attention to detail, ability to multi-task, and work to tight deadlines.
  • Proficient in Microsoft Office Suite (especially Word and Excel); experience with Adobe Suite or InDesign is a bonus.
  • A self-starter with the ability to work autonomously and within a team environment.
  • Ideally, previous experience in the design, construction, or engineering consultancy sector.
What We Offer

Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.

  • Flexible Working Arrangements including purchasing up to 4 weeks additional leave and provision for school term contracts.
  • Learning and Talent Development Programs including global programmes, online learning and on-the-job learning.
  • Mentoring for your own development.
  • Professional Memberships.
  • Health Insurance – Income Continuance Insurance (ICI) – Life Insurance.
  • Service Recognition Awards.
  • Employee Assistance Program.
About Us

The Stantec community unites approximately 34,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring water, transport and infrastructure projects to life. Our work from initial project concept and planning through design, construction and commissioning is built on a nearly 200-year history. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work.

If you are interested in this opportunity, please apply online. We won’t require agency assistance for this opportunity.

Qualifications

Primary Location: New Zealand-Canterbury-Christchurch

Other Locations: New Zealand-Auckland-Auckland

Organization: BC-3107 Buildings-NZ Acquisition COS

Employee Status: Regular

Job Level: Individual Contributor

Travel: No

Schedule: Full-time

Job Posting: Oct 7, 2025, 7:38:56 PM

Req ID: 250002KO

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibits discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans

Get your free, confidential resume review.
or drag and drop a PDF, DOC, DOCX, ODT, or PAGES file up to 5MB.