Property & Facilities Coordinator

Colliers International Deutschland Holding GmbH; Wellington; On-site; NZD 50,000 - 70,000; Full time

Job summary

A leading property services company is seeking a proactive Property & Facilities Coordinator in Wellington. You will manage property inquiries and ensure efficient operations. Ideal candidates will possess strong communication and organizational skills, with proficiency in Microsoft Office. Join a team that emphasizes support and inclusion, and contribute to shaping the future of property services in New Zealand.

Benefits

Supportive workplace

Inclusive culture

Qualifications

• Team player with a solutions-focused mindset.
• Calm under pressure with multiple tasks.
• Experience or interest in property management is a bonus.

Responsibilities

• Respond to property-related queries via phone, email, and online portals.
• Coordinate access for contractors and arrange property inspections.
• Prepare documentation including reports and budgets.

Skills

Communication Skills

Organisational Skills

Problem-Solving

Microsoft Excel

Attention to Detail

Tools

Microsoft Office

Job description

Company Description

Colliers is a leading diversified professional services and investment management company. With operations in 70 countries, our 22,000 enterprising professionals work collaboratively to provide expert real estate and investment advice to clients.

At Colliers, we do what's right and operate in ways that benefit our people, our clients, our communities, and the environment.

Our people are our greatest asset and we empower their career growth and skill development. We support their health and wellbeing and foster an inclusive and diverse culture, celebrating what makes us unique and enabling high performance.

Job Description

Join Colliers as Our Next Property & Facilities Coordinator

Are you a proactive problem-solver with a passion for property and top-tier customer service? Do you thrive in a fast-paced environment where no two days are the same? If so, we’d love to hear from you!

Colliers is on the lookout for a Property & Facilities Coordinator to join our dynamic Corporate Solutions team in Wellington. This is your chance to be at the heart of our Service Hub, supporting property occupiers and ensuring our managed properties run smoothly and efficiently.

About the Role:

As the first point of contact for property and facilities queries, you’ll play a key role in delivering timely, compliant, and service-focused solutions. From coordinating contractors and managing work requests to preparing reports and maintaining databases, you’ll be the go-to person for keeping things running like clockwork.

What You’ll Be Doing:

• Responding to property-related queries via phone, email, and online portals
• Coordinating access for contractors and arranging property inspections
• Preparing documentation including reports, budgets, and CAPEX papers
• Maintaining accurate supplier and contractor records
• Supporting invoice processing and facilities system updates
• Collaborating with Property & Facilities Managers to deliver client strategies

Qualifications

What We’re Looking For:

• A team player with a solutions-focused mindset
• Excellent communication and organisational skills
• Calm under pressure and confident juggling multiple tasks
• Proficient in Microsoft Office (especially Excel and Word)
• A keen eye for detail and a willingness to learn
• Experience or interest in property and facilities management is a bonus!

Why Colliers?

At Colliers, we live by our values:

• Be enterprising – exceed expectations
• Collaborate – drive exceptional results
• Invest in relationships – deliver enduring value
• Be experts – lead our industry into the future
• Do what’s right – for clients, people, and communities

We offer a supportive and inclusive workplace where your growth and wellbeing matter. Join us and be part of a team that’s shaping the future of property services in New Zealand.

Additional Information

Colliers is an inclusive employer, where different perspectives, cultures, and backgrounds are celebrated. Colliers provides equal opportunity in all employment practices. We recruit and retain the best people to uphold our enterprising culture and lead our industry into the future.

If you're interested in being part of an enterprising culture that empowers you to do your best work, we look forward to receiving your application.

When applying, please also provide a cover letter.