Project/Programme Coordinator - Ōtara, Auckland

New Zealand Government; Ōtara-Papatoetoe; On-site; NZD 65,000 - 90,000; Full time

Job summary

Transpower is seeking a proactive Project/Programme Coordinator based in Ōtara Auckland to support Grid Delivery Project Managers across multiple initiatives. You will coordinate information, manage administrative tasks, and support financial management including forecasting, invoicing, accruals and variance reporting.

The role requires strong organisational skills, attention to detail, and the ability to build relationships with stakeholders.

Qualifications

• Reliable multi-project coordination experience in a fast-paced environment.
• Strong financial forecasting, invoicing, accruals and variance reporting abilities.
• Excellent communication, stakeholder management and problem-solving skills.
• Proficiency with MS Office 365 and project management tools.

Responsibilities

• Provide end-to-end project coordination support for multiple projects.
• Collaborate with Project Managers and finance team on forecasting and financial management.
• Monitor and analyse project reports and performance metrics.
• Assist with process improvements and efficiency gains across projects.

Skills

Administrative support

Coordination

Financial acumen

MS Office

MS Project

Oracle/SAP

Education

CAPM/PRINCE2/PMP

Project management qualification

Tools

Microsoft Project

Oracle/SAP

Job description

Support the delivery of critical infrastructure projects across New ZealandJoin our large, diverse and collaborative national support teamBring financial, reporting, communication and coordination skillsTranspower owns and operates New Zealand’s National Grid – the high-voltage transmission network connecting areas of generation with towns and cities across the motu. Our core purpose is to empower the energy future for New Zealand – a future that delivers a net-zero carbon economy and a reliable and secure electricity system.About the teamGrid Delivery oversees all work on the national grid, including capital project and maintenance activities delivered with our service provider organisations. We manage approximately $700M in capital and $150M in maintenance expenditure annually, with significant growth forecast.Our national Project Support team plays a critical role in enabling this work, providing project support and performance services to over 70 Project Managers and Programme Managers, delivering grid capital investigation and build projects.About the opportunity – support delivery of multiple projectsWe are seeking a proactive, experienced Project/Programme Coordinator with excellent communication skills who thrives in a busy, fast-paced environment. Our ideal candidate is tech savvy, enjoys working closely with others, has strong financial acumen and attention to detail, and thinks several steps ahead to anticipate upcoming priorities and challenges.Based in Ōtara Auckland, you’ll provide end‑to‑end support to Grid Delivery Project Managers. Working collaboratively, you’ll build strong relationships with stakeholders, coordinate activities for multi projects concurrently, manage information accurately, and help ensure efficient project support to enable project delivery to a high standard.If you’re looking for interesting, challenging and meaningful project coordination work, this role offers both.What you’ll be doing:Supporting multiple project professionals, as the key point of contact for project coordination and information, and administration across the project lifecycle.Working with Project Managers and our finance team coordinating and supporting financial management including project forecasting, processing invoicing, accruals and variance reportingMonitoring and analysing project reports and performance metricsContributing to continuous improvement and identifying opportunities for greater efficiencyAbout youYou’re an administrator or coordinator with project coordination experience. A team player who is curious, enjoys learning, loves supporting others, and is comfortable context switching as the day requires. You bring a positive, practical mindset and excellent attention to detail.To be considered, your CV and cover letter will demonstrate:Outstanding organisational, coordination and administrative skills, with the ability to manage competing priorities and keep projects running smoothlySound financial acumen and familiarity with financial management systemsExperience (or a strong interest in) project or programme coordinationStrong analytical skills, with the ability to identify issues and exceptionsAdvanced capability using Microsoft Office and Office 365, Excel and ideally Microsoft Project or Oracle/SAPWhile not essential, please share with us if you have:Experience documenting business processes, procedures or training materialsA project management qualification (CAPM, PMP, PRINCE2 or equivalent)interest in AI‑enabled tools (such as Microsoft Copilot) or systems and a desire to build your capability this area to support continuous improvementWhat sets this role apart?You’ll build practical project coordination experience on infrastructure projects that deliver value to New Zealand. Our busy team is supportive and generous with their time and knowledge, and you’ll be backed with the training, encouragement and the tools you need to become even more efficient and effective.We offer great permanent benefits and ongoing professional stretch – check them out here: https://www.transpower.co.nz/about-us/careers-transpower/staff-benefitsNext stepsIf you’re keen to develop your career in project coordination, and learn from a team of skilled professionals, please review the position description and submit your application along with a cover letter outlining your interest without delay.Role closes Wednesday 4 November however; we’ll review applications as they’re received and may contact you before the closing date to facilitate shortlisting. While we would consider a pre-Christmas start, we prefer that you enjoy your holidays and start with us in 2027Existing eligibility to work in New Zealand is a requirement.