Project Coordinator | ICC T20 World Cup 2028

Ministry of Business, Innovation and Employment NZ; Wellington; On-site; NZD 68,000 - 77,000; Full time

Benefits offered by this job

Kiwisaver

Wellness benefits

Job summary

MBIE in Wellington invites applications for Project Coordinator to support the ICC Men's T20 World Cup 2028 programme. You will work across workstreams to ensure plans are organised, tracked and delivered to milestones.

You'll develop monitoring tools, coordinate governance and reporting, and maintain key programme docs. Successful candidates will have 5+ years coordinating complex projects, strong organisational and communication skills, and proficiency with MS Office.

Qualifications

• At least 5 years coordinating projects, programmes or complex work with multiple moving parts.
• Strong organisational skills to prioritise competing demands and maintain detail.
• Experience developing and maintaining project plans, monitoring systems and documentation.
• Proven ability to prepare reports, dashboards and information for different audiences.
• Excellent written and verbal communication skills.
• Experience coordinating meetings, workshops and stakeholder engagements, including agendas and minutes.
• Ability to build strong relationships with a wide range of stakeholders.
• Confident working in a fast-paced environment with a solutions-focused approach.
• Strong ability to learn new systems and tools quickly.

Responsibilities

• Establish project plans, monitoring tools and reporting frameworks for the programme.
• Coordinate stakeholder engagements, meetings and workshops with clear agendas and tracking.
• Provide oversight across a range of programme activities and milestones.
• Support governance and reporting requirements and maintain critical documentation.
• Help ensure senior leaders have timely information to inform decisions.

Skills

Project coordination

Stakeholder management

Report writing

Communication

Meeting coordination

Relationship building

Learning new systems/tools

Tools

Microsoft Office

Job description

Project Coordinator | ICC T20 World Cup 2028

Ministry of Business, Innovation and Employment NZ – Wellington, North Island

• Help shape New Zealand's delivery of one of the world's biggest sporting events
• Coordinate a complex cross-government programme that will showcase Aotearoa New Zealand on the world stage
• Develop project systems, reporting and tracking tools that keep key workstreams on track
• Work closely with government agencies, sporting organisations, host cities and venues
• Fixed-term/secondment opportunity to March 2029 | Wellington CBD location
• Salary range: $68,380 - $77,359 plus Kiwisaver and Wellness benefits

MBIE is the Crown lead agency for the ICC Men's T20 World Cup 2028, one of the world's premier international sporting events. The T20 World Cup Programme Office has been established within the Tourism and Hospitality Branch to help ensure Aotearoa New Zealand delivers a seamless, world-class tournament while maximising the long-term economic, tourism and community benefits for New Zealand.

As Project Coordinator, you'll play a key role in supporting the successful delivery of this high-profile programme. Reporting to the Programme Manager, you'll work across multiple workstreams to ensure the programme is organised, well-coordinated and tracking towards key milestones and deliverables.

This is a varied and fast-paced role where you'll establish project plans, monitoring tools and reporting frameworks, coordinate stakeholder engagements, meetings and workshops, and provide oversight across a range of programme activities. You'll also support governance and reporting requirements, maintain critical programme documentation, and help ensure senior leaders have the information they need to make informed decisions.

Success in this role will come from your ability to build strong relationships, bring structure to complex projects, and maintain a clear focus on priorities while working across multiple stakeholders and competing deadlines.

Working on the ICC Men's T20 World Cup 2028 Programme Office offers a rare opportunity to contribute to a major international event that will showcase New Zealand to a global audience while creating lasting benefits for our communities, regions and visitor economy.

Skills and Experience Required

We'd love to hear from you if you can demonstrate:

• At least 5 years' experience coordinating projects, programmes or complex pieces of work with multiple moving parts
• Strong organisational skills, with the ability to prioritise competing demands and maintain attention to detail
• Experience developing and maintaining project plans, monitoring systems, tracking processes and programme documentation
• Proven ability to prepare high-quality reports, dashboards and other project information tailored to different audiences
• Excellent written and verbal communication skills
• Experience coordinating meetings, workshops and stakeholder engagements, including agendas, minutes and action tracking
• The ability to quickly build strong and effective relationships with a wide range of internal and external stakeholders
• Confidence working in a fast-paced environment and bringing structure, momentum and a solutions-focused approach to complex work
• Strong Microsoft Office skills and the ability to quickly learn new systems and tools
• A positive, proactive and collaborative working style

At time of application, you must have the legal right to live and work in New Zealand, Aotearoa.

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Māia - Bold and brave
• Pae Kahurangi - Build our Future

Our aspirations are echoed in our Māori identity - Hīkina Whakatutuki - which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

• Mahi Tahi - Better Together
• Māia - Bold and brave
• Pae Kahurangi - Build our Future
• Pono Me Te Tika - Own It

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahunga roa o ngā iwi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, ka tutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā‑ohanga, ā‑pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapa kua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.