Project Coordinator (Fixed Term to Dec 2026)

Tait Communications; Howick; On-site; NZD 75,000 - 95,000; Full time

Job summary

A communications organization in Auckland is seeking a Project Coordinator to support project managers in planning and delivering projects efficiently. Candidates should have relevant qualifications and 5+ years of experience preferably in telco services. Strong organizational skills and the ability to work across multiple areas are essential. Join a team dedicated to enhancing emergency communications for New Zealand.

Qualifications

• 5+ years of experience in project support, coordination, or administration.
• Knowledge of project management methodologies (e.g., Agile, PRINCE2, PMBOK) desirable.
• Self-starter mindset with the ability to manage your own workload.

Responsibilities

• Assist Project Managers in planning, scheduling, and tracking project activities.
• Coordinate meetings, prepare agendas, and record minutes.
• Maintain project documentation, including plans and reports.

Skills

Organisational skills

Time-management skills

IT literacy

Collaboration

Ability to multi-task

Education

Tertiary qualifications or significant experience

Tools

Microsoft Office

Collaboration tools

Job description

Project Coordinator – Fixed Term to Dec 2026

Tait Systems NZ is a newly established company tasked with constructing and operating a Public Safety Network (PSN). Our mission is to enhance the communications capabilities of Emergency Services Agencies by delivering modern and secure communication services, including voice and messaging, while also enabling greater interoperability between agencies.

We operate as a lean organisation, where everyone contributes to ensure projects are delivered on time and on budget. Innovation, a can-do attitude, and a relentless drive to improve are at the core of who we are. We’re looking for people who thrive in this environment and are motivated by meaningful challenges.

About the Role

We are seeking a Project Coordinator (Fixed Term to Dec 2026) to provide essential support to project managers and teams, ensuring projects are planned, tracked, and delivered efficiently. Reporting to the Head of Programme Management and based in central Auckland, this role will suit someone who is organised, adaptable, and eager to contribute across multiple areas of the business.

In this role, your key responsibilities will include:

• Assisting Project Managers in planning, scheduling, and tracking project activities.
• Coordinating meetings, preparing agendas, recording minutes, and following up on action items.
• Maintaining project documentation, including plans, reports, risk logs, and registers.
• Monitoring project progress and preparing regular status updates for stakeholders.
• Supporting communication between internal teams, vendors, and clients.
• Tracking budgets, resources, and timelines, escalating issues as needed.
• Ensuring project governance processes and standards are followed.
• Providing administrative and logistical support to the project team.

About You

To be successful in this role, you will have relevant tertiary qualifications and/or significant experience in project coordination or support.

You will also bring:

• Previous experience in project support, coordination, or administration.
• Knowledge of project management methodologies (e.g., Agile, PRINCE2, PMBOK) desirable.
• Strong IT literacy, including Microsoft Office and collaboration tools.
• 5+ years of telco experience, ideally within PMO or service delivery domains.
• Excellent organisational and time-management skills.
• Ability to multi-task and work across different areas simultaneously.
• Self-starter mindset with the ability to manage your own workload.
• A collaborative approach, with flexibility to support team members when required.

Apply Now

If you're ready to take the next step in your career and join a passionate team building a critical communications network for New Zealand's Emergency Services, we’d love to hear from you.

Please submit your CV and cover letter today. Applications close Monday 6 October 2025.

We look forward to your application!

Employment for this role is subject to the successful completion of police vetting and staff checks. Applicants must disclose any criminal convictions, and appointment will be contingent on a satisfactory outcome.