Project Coordinator

Napier City Council; Napier; On-site; NZD 68,000 - 81,000; Full time

Job summary

A local government organization in Hawke's Bay is seeking a Project Coordinator to oversee essential water infrastructure projects. This role requires a minimum of 5 years' experience in contract development and project administration, with skills in project management and strong analytical abilities. The position offers competitive annual salary and generous benefits including health insurance and study assistance.

Benefits

5 weeks annual leave after 2 years service

Discounted Health Insurance

Retailer Discounts

Employee Assistance Program

Quarterly awards and vouchers

Free flu vaccinations

Cultural and language classes

Qualifications

• Minimum 5 years’ experience in contract development and project administration.
• Strong knowledge of procurement and contract administration procedures.
• Detail-oriented and able to work collaboratively in a dynamic environment.

Responsibilities

• Coordinate and administer water services contracts ensuring compliance.
• Track project deliverables including tenders and invoices.
• Support financial analysis and portfolio management.

Skills

Contract development and review

Project management practices

Numerical and analytical skills

Proficient in Microsoft Office

Communication skills

Job description

Overview

Join Napier City Council’s Water Services team as a Project Coordinator! You’ll play a key part in delivering essential water infrastructure projects, supporting contract and project administration, and helping ensure projects are completed efficiently and to a high standard. If you’re organised, detail-oriented, and ready to make a tangible impact, we want to hear from you.

Te Āheinga – The Opportunity

• Coordinate and administer water services contracts, ensuring compliance with Council policies and legislative requirements.
• Track project deliverables, including tenders, purchase orders, invoices, bonds, warranties, and defect periods.
• Support Portfolio Leads with financial analysis, schedule and progress reporting, and portfolio management.
• Maintain and improve project and contract records, data capture systems, and reporting processes.
• Contribute to departmental administration, budgeting, and KPI reporting, ensuring operational excellence.
• Work collaboratively with internal teams, contractors, and stakeholders to facilitate effective communication and project delivery.

He kōrero mōhou – About You

• Minimum 5 years’ experience in contract development, review, and project administration.
• Strong knowledge of project management practices, procurement, and contract administration procedures.
• Excellent numerical, analytical, and organisational skills.
• Proficient in Microsoft Office and able to communicate clearly with teams and stakeholders.
• Collaborative, detail-oriented, and able to take initiative in a dynamic environment.

Ngā painga mōhou – What we Offer

• 5 weeks annual leave after 2 years service
• Discounted Health Insurance Work Scheme + Eye Test Subsidy
• Retailer Discounts + Study assistance
• Employee Assistance Program (OCP)
• Quarterly values awards + Birthday vouchers + Social club
• Free flu vaccinations (annual)
• Ka Awatea Cultural Wānanga + NCC Kapa Haka
• Te Reo Māori language classes

This is a permanent, full time opportunity working 40 hours per week, Monday-Friday. You will be based in Napier.

The annual salary package for this role is $68,500-$80,600 (including KiwiSaver), with the final offer depending on your skills and experience.

Applications close on 17 October 2025; however, due to the highly competitive employment market we will be interviewing applications as we receive them and may close the role when we have found the right person. Please do not delay in making your application.

Kia mōhio mai – Please note

Napier City Council is moving toward a joint regional water entity under the Local Water Done Well reform. This means future changes to how water services are governed and delivered are likely, including potential shifts in organisational structure, reporting lines, and regional collaboration. Applicants should be comfortable working in a dynamic environment and open to evolving responsibilities as part of a larger, regional approach to water management.

He kōrero mō Te Kaunihera o Ahuriri - About NCC

At Napier City Council, we are proud to be an equal opportunity employer that values diversity. We welcome applicants from all backgrounds and work to make our hiring process fair and accessible. If you need any support or adjustments during your application or interview, let us know—we’re happy to help!

Our success is grounded in strong partnerships with Mana Whenua and Iwi, supported by our Māori Partnerships team, Te Waka Rangapū, which builds cultural capability through education and training.

Before you join, you’ll need to complete pre-employment checks (including drug testing, with some roles requiring health screening). As an NCC employee, you may also be called on to support Civil Defence emergencies when our community needs us most.

Please visit Napier City Council Careers website to see full job description

Job Description – Project Coordinator