Programme Administrator - Kaiwhakarite Hōtaka

Statistics New Zealand; Wellington; Hybrid; NZD 64,000 - 86,000; Full time

Benefits offered by this job

Sick leave 15 days

EAP counselling

Health benefits

Employee discounts

Study assistance

Social club

Job summary

Stats NZ in Wellington seeks a proactive Programme Administrator to support the Integrated Data Infrastructure (IDI) programme. You will coordinate project artefacts, schedules and invoices, organise meetings and manage information across systems, including SharePoint administration, to keep workstreams efficient and well-documented.

The role requires strong organisational skills, stakeholder liaison and a continuous improvement mindset.

Qualifications

• Strong organisational and administrative capabilities.
• Ability to coordinate multiple workstreams and documents.
• Excellent communication and stakeholder management.

Responsibilities

• Coordinate project artefacts, schedules and budgets for the IDI programme.
• Organise meetings and events; handle invoices and information management.
• Act as the SharePoint administrator and maintain information governance.

Skills

Communication skills

Organisation

Project coordination

Stakeholder engagement

Problem solving

Attention to detail

Tools

SharePoint

Microsoft 365

Job description

Fixed term/ Secondment opportunity till end of June 2027.

The role |Tetūnga

Play a key role in the data development and delivery as part of our Integrated Data Infrastructure (IDI) project, here at Stats NZ. The IDI is a world first in leading the integration of datasets to link information from key Government agencies, surveys and NGO’s, to translate into better social outcomes for all New Zealanders. More information on the programme of work can be found in the link below;

We’re looking for a passionate and energetic Programme Administrator to join a multi-disciplinary team focussed on modernising the IDI.

The role will assist in the coordination and delivery of a range of project and reporting artefacts including providing administrative support for papers, schedules, budgets and information management activities. In addition, you will support the team through a range of tasks including organising meetings and events, general processing of invoices, as well as act as the project’s SharePoint administrator.

You will liaise with key stakeholders to make sure the processes supporting the workstreams are highly efficient, effective and organised to aid everyone in their work. You’ll be solutions focused and able to quickly solve problems while always striving for continuous improvements in the way we do things. The scope of the role will require you to have a "no job is too big or too small" approach to the way you operate.

This will allow the IDI to remain robust, agile, secure, and fit for purpose, supporting both operational delivery and future capability uplift.

What you bring |Nōuterourou

We’re looking for a team player who can easily build and maintain relationships, is flexible and self-managing, and who strives for accuracy in their work. This is a fantastic opportunity for you to prove your ability as a seamless Administrator offering support that is second to none and excelling in a position that is crucial to the working of the team.

What you will bring to the role:

• Be comfortable with ambiguity and complexity, and proactive put in place processes to streamline project administrative activities
• Exceptional skills with the ability to prioritise, monitor and document information and update systems to keep on top of our programmes of work.
• Have exemplary communication and interpersonal skills.
• Bring a mindset to continuous improvement and contributing to key learning and projects and initiatives.
• Be highly organised with strong planning time management skills.
• Be able to multi-task on a range of activities, with impeccable attention to detail.
• Have proven experience of administrative processes, systems and technology with a passion for providing excellent customer service.
• Work well as part of a team and be comfortable using your initiative.
• Be proactive in coordinating information requests and support for our internal and external stakeholders.
• Sharepoint administration experience including information management practises and permissions and user management.
• Be comfortable assisting the team with other initiatives and events as and when required, e.g. assisting with workshops and collaboration forums etc
• Possess a calm positive approach with the ability to know what is important and work at pace.

Forallour roles,we’relooking for people who:

• Act with integrity, take responsibility, and dowhat’sright even whenit’shard.
• Understand the ‘why’ behind their work and focus on delivering real value.
• Stay curious and open to learning, seeing challenges as chances to grow.
• Build respectful and inclusive relationships, grounded in care for others.
• Work collaboratively across boundaries and contribute to collective outcomes.

Wedon’texpect you to know everything. What matters is your genuine interest, commitment, and readiness to grow with us. Tell us about yourself in your cover letter, what attracted you to this role, and what you would bring to Stats NZ.We welcome and value all forms of transferable skills. Please bring your full unique self to your application.

Stats NZTataurangaAotearoa is the National Statistics Office, leading the way in data and insights. While this is our focus,it’sour people who are central to everything we do. We value diverse perspectives and experiences, recognising that our work is strengthened by the people behind it.

The data and insights we produce help shape decisions across government, communities, and businesses, and playsan important rolein telling the story of Aotearoa New Zealand. Our mahi supports informed decision making at both national and local levels, helping improve outcomes for people, the economy, and the environment.

We’reproud of the role we play in guiding and strengthening the data system, with a goal of delivering high-quality data withequitableaccess for all.

What’sin it for you? |Ngāhuakariroki akoe

• 15 days sick leave allowance (to be used for yourself or people under your care).
• Funded counselling and coaching through our Employee Assistance Programme (EAP).
• Visual and hearing health benefits (for permanentkaimahi).
• Corporate rates for a variety of services and products.
• Studyassistanceprogrammes.
• An activesocialclubin each office.

Salary for this position:$63,628 – 86,086+kiwisaver