Portfolio Programme Coordinator, Technology

Auckland Transport; Kumeu; On-site; NZD 60,000 - 80,000; Full time

Job summary

A leading transport organization in Auckland is seeking a Portfolio Programme Coordinator to manage calendars, coordinate meetings, and support senior leaders in a fast-paced environment. Ideal candidates will have 2-3 years of experience in administration and excellent skills in relationship management. This role offers opportunities for professional development and is located in a modern waterfront office.

Benefits

Investment in professional development

25% discount on public transport

Health and Wellbeing benefits

Paid parental and partner leave

Qualifications

• 2-3 years of experience in administration or project support.
• Experience with Portfolio, Programme, and Project Management frameworks.
• Ability to thrive in a fast-paced environment.

Responsibilities

• Manage calendars and coordinate meetings.
• Prepare documentation for decision making.
• Support onboarding and training logistics.
• Streamline processes for team efficiency.

Skills

Calendar management

Meeting coordination

Strong communication

Relationship management

Tools

Microsoft Project

Office Suite

Job description

Are you an administrative powerhouse who thrives on keeping things organised and running smoothly? Do you excel at managing calendars, coordinating meetings, and supporting senior leaders in fast-paced environments? If you're passionate about enabling high-performing teams through operational excellence, we'd love to hear from you.

Te Whiwhinga mahi| The opportunity

Are you a master of coordination, a calendar wizard, and the kind of person who keeps everything (and everyone) running smoothly?

We're looking for aPortfolio Programme Coordinatorto join our Technology Directorate and support three inspiring Group Managers. This is your chance to be the engine behind the scenes—bringing structure, clarity, and calm to a fast-paced environment.Your superpowers will include:

• Owning calendars and strategic engagements like a pro
• Coordinating meetings and keeping governance on track
• Preparing documentation that makes decision-making easy
• Supporting onboarding, training, and resource logistics
• Streamlining processes to help the team work smarter

Nā tāu rourou | What will you bring?

We're seeking a proactive and highly organized individual with 2-3 years of experience in administration, team coordination, or project support within a large organization. This role is ideal for someone who thrives in a fast-paced environment and enjoys being the go-to person for keeping things running smoothly.

You'll play a key role in supporting a busy team—managing diaries, coordinating meetings, preparing documentation, and ensuring seamless day-to-day operations. Experience with Portfolio, Programme, and Project Management frameworks would be useful.

Strong relationship management and communication skills are essential, along with proficiency in Microsoft Project and the Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint). Whether it's booking travel, formatting a presentation, or chasing up action items, no task is too big or too small—you'll bring a can-do attitude and a willingness to pitch in wherever needed.

To succeed in this hands-on role, you'll need resilience, commercial awareness, and a collaborative working style. If you're someone who takes initiative, stays two steps ahead, and enjoys supporting others to do their best work—this could be the perfect fit.

At AT, weembraceinclusion and fully support building a diverse workplace where people come first and we feel safe, respected, valued and supported, inclusive of our differences.Our values are more than just words - they are integral to everything we do.Manaakitanga- We care,Tiakitanga- Safe with us,Whanaungatanga- We connect,Auahatanga- Better, bolder, together.

In addition, we also offer:

• Investment in your professional development and training
• Opportunity for greater leadership and accountability
• ModernCBD (Wynyard Quarter) waterfront-basedoffice
• 25% discount on public transport services across Auckland
• Paid parental and partner leave
• Study assistance
• Health and Wellbeing benefits
• Professional memberships
• AT Connect groups such as Mana ka Māori, Women@AT, and many more!

Come join us in in shaping the future of transport in Auckland - apply today with an updated CV and cover letter For further information or a confidential chat, please contact Rennie Sharma, Talent Acquisition Business [e-mail] .

We tiaki all those who use transport in Tāmaki Makaurau.

Reference # 72447

Posted: 30 Sep 2025

Closes: 05 Oct 2025 23:55

Location(s) Central Auckland

Expertise Administration, Coordinator, Information Technology, Project Management Support, Risk & Assurance Management, Stakeholder relationships