Personal Assistant

Tribe Recruitment; Auckland; On-site; NZD 50,000 - 70,000; Part time

Job summary

A recruitment agency in Auckland is seeking a Personal Assistant to provide administrative support to managers. The ideal candidate will have previous experience in a similar role, strong skills in Microsoft Office, and the ability to build relationships with senior stakeholders. This temporary position offers the chance to work in a dynamic environment and contribute to effective team operations.

Qualifications

• Previous experience as a Personal Assistant in a professional services or similar environment.
• Strong ability to liaise with various stakeholders and build relationships at a senior level.
• Ability to adapt to shifting priorities, demands, and timelines.

Responsibilities

• Manage diaries, screen requests, and prioritize appointments.
• Provide support and coordination for reports and approval processes.
• Serve as the primary point of contact for the team you will be supporting.
• Organise and manage team meetings and take minutes.
• Coordinate board and governance papers, ensuring all deadlines are met.
• Support and coordinate group risk reporting activities.

Skills

Microsoft Office Applications

Relationship building

Adaptability

Integrity and professionalism

Job description

About The Company

This role is for a large, complex organisation that has a major presence within Auckland. They pride themselves on their kind, inclusive, and diverse employee culture, and truly invest in their people.

About The Role

If you have experience as a Personal Assistant or in a role where you supported multiple managers, managed their calendars, and provided administrative support, we would love to hear from you!

This is a temporary role based in Auckland CBD.

Key Responsibilities

• Manage diaries, screen requests, and prioritize appointments
• Provide support and coordination for reports and approval processes
• Serve as the primary point of contact and central liaison for the people you will be supporting
• Organise and manage team meetings: set agendas, coordinate document reviews, manage meeting technology, and take minutes
• Coordinate board and governance papers, ensuring all deadlines are met
• Support and coordinate group risk reporting activities
• Provide administrative assistance wherever needed to keep operations running smoothly

About You

• Previous experience as a Personal Assistant in a professional services or similar environment
• Proven experience with Microsoft Office Applications
• Strong ability to liaise with various stakeholders and build relationships at a senior level
• Ability to adapt to shifting priorities, demands, and timelines
• Treats information with a high level of integrity and professionalism

Apply Now

To find out more, please get in touch with Karina Morelli on [phone] for a confidential chat.

To apply for this vacancy you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand and therefore hold a valid visa.

At the appropriate stage we will request your references, we ask that you do not include them on your CV when applying.

At Tribe we have our guiding light to show us the way. We bring our whole selves to work. We encourage inclusion in every single interaction. We genuinely care about people and are curious about their stories. We celebrate all points of view. We will help you find your tribe, the same way we have. We’re all on a journey together so come along…