Payroll Process Administrator

Ministry of Education; Wellington; On-site; NZD 62,000 - 74,000; Full time

Benefits offered by this job

Flexible working arrangements

Extra leave purchasing option

Employee network groups

Diversity and inclusion focus

Mentorship programmes and internal job

Wellness initiatives

Job summary

The Ministry of Education in Wellington, New Zealand is seeking a permanent, full-time Transfer and Payroll Support role. You will manage transfer/removal applications for teachers and principals relocating locations, provide guidance to applicants and schools, and support payroll operations.

The role offers flexible working arrangements and a salary reflecting experience. We value excellent communication, strong organisational skills, and the ability to interpret government policies.

Qualifications

• Excellent written and verbal communication skills.
• Strong time management and prioritisation abilities.
• Ability to interpret legislation, collective agreements and policies.
• Proven ability to work both independently and in a team.

Responsibilities

• Process transfer and removal applications from start to finish.
• Provide quality advice to applicants and schools on processes.
• Collaborate with payroll operations and other teams as needed.
• Implement changes in policy and employment agreements when required.

Skills

Communication skills

Time management

Policy understanding

Teamwork

Job description

Help shape the future of education in New Zealand. Permanent, full-time role, Wellington based. Make a difference for teachers and principals in a fast-moving environment. Flex your problem-solving muscles on complex issues.

Help shape the future of EducationWe work to shape an education system that delivers equitable and excellent outcomesOur organisation is made up of talented and committed people around Aotearoa, from a wide range of backgrounds and cultures. While we work in different groups and on different things, we all strive every day to make the biggest difference we can for our students in our education system.

About this role | Mō tēnei tūranga

You will primarily be working with applicants, other teams within the Ministry and key stakeholders to provide teachers and principals who are moving to different locations with an accurate, timely transfer and removal service. You will process applications from start to finish, provide quality advice and guidance to applicants and schools, and have input into the process and system. You will also support the wider Payroll Operations team with other processes.

• Follow applications through from start to finish
• Find solutions to complex issues
• Provide quality advice to the applicants and schools
• Implement changes in policy and employment agreements with as required

Salary range: $61,879 - $73,999 per annum + KiwiSaver. The successful candidate will be appointed at a salary which reflects individual skills and experience. For more details about the role, you can view the Job Description here.

• Flexible working arrangements where everyone feels valued & supported
• The ability to purchase extra days leave
• A range of employee network groups
• An inclusive environment that encourages your personal cultural competency journey
• Development and learning, including mentorship programmes and internal secondments
• Wellness initiatives to support your overall health and wellbeing

About you | Mōhou ake

We’re looking for someone with excellent communication skills (both written and verbal) who can balance competing priorities. You will have excellent time management skills, an ability to work well both independently and in a team, and an understanding of the machinery of government. You will be able to read and accurately interpret legislation, collective agreements and policies.

You will demonstrate knowledge of, or a willingness to gain an understanding of Te Ao Māori and promote tikanga and Te Reo Māori. You will also have knowledge of, or a willingness to gain an appreciation of te Tiriti o Waitangi (the Treaty of Waitangi) as it applies in the public sector.

• Excellent customer service skills
• Ability to apply policies and processes to deliver functions that are compliant, effective, and meet the needs of the Ministry
• Support design work, testing and implementation of new processes or systems as required
• Learn and implement new processes to support the wider team as required

About our ministry, group, and team | Mātau rōpū ake

At Te Tāhuhu o te Mātauranga, we work to provide services and support nationally, regionally and locally to the education sector, and in some cases, directly to ākonga and whanau.

The team you’ll be joining is welcoming and a lot of fun. We work collaboratively together, but when needed see tasks or projects through independently. You’ll primarily be responsible for processing the transfer and removal applications, and will also be involved in other work as and when required.

Are you ready to make a difference? | Kua rite koe mō tēnei mahi?

We are committed to reflecting the diverse communities we serve, and welcome applications from people of all backgrounds, orientations, and identities.

You are also welcome to reach out to Tim Tucker, Manager Employment Relations and Payroll Operations for more information at [e-mail]

Applications close 11.59pm on Tuesday, 27 October 2026

If you require assistance or adjustments to fully participate in the recruitment process, please let us know.