Payroll Officer

Lifewise NZ; Auckland; On-site; NZD 60,000 - 75,000; Full time

Job summary

A prominent non-profit organization in Auckland seeks a Payroll Officer to oversee payroll operations. You will ensure accurate and timely payroll services while maintaining compliance with NZ legislation. Ideal candidates have 4 to 5 years of payroll experience and strong Excel skills. This role offers opportunities to support a team in a meaningful community service environment.

Qualifications

• Experience using Payglobal for payroll processing.
• Ability to handle sensitive information with confidentiality.
• Experience in payroll management and compliance.

Responsibilities

• Process fortnightly payroll for employees.
• Maintain and update payroll records and submissions.
• Ensure compliance with NZ payroll legislation.

Skills

Intermediate to advanced Excel skills

Attention to detail

Time-management skills

Communication skills

Problem-solving skills

Education

4 to 5 years’ experience as a Payroll Officer

Strong understanding of NZ payroll legislation

Tools

Payglobal

Job description

Payroll Officer

Airedale Property Trust (APT) is a property investment, management and development trust affiliated with the Methodist Church (MMN) of New Zealand. Together, the Three Trusts (MMN, APT and Lifewise) hold and manage directly a portfolio of social housing, retirement villages, retail and residential properties. The payroll function is part of the Finance team who provide a shared service across The Three Trusts.

Purpose of Position

The Payroll Officer plays a pivotal role in supporting the Group Payroll Manager to ensure the delivery of accurate, timely, and compliant payroll services across The Three Trusts. As second-in-command (2IC), you will oversee day-to-day payroll operations, maintain adherence to relevant legislation, and act as the primary escalation point in the Payroll Manager’s absence. This role involves providing responsive and effective payroll support to the employees of The Three Trusts, as well as the Individualised Funding Health & Disability team, clients and employees

Three Trust Values

• Compassion Arohanui
• Courage Maia
• Respect Whakaute
• Integrity Ngakau Pono

Who You Report To

• Group Payroll Manager

Who Reports To Me

• N/A

Key Working Relationships

Internal:

• Payroll team
• Shared Services (IT, Finance, HR)
• All staff across The Three Trust
• Lifewise Health & Disability team

External:

• Payroll system providers and consultants
• Individualised Funding clients and employees

Level of Delegation

As stated in The Three Trusts Policy on Delegated Authorities

What You’re Responsible For

Payroll Processing

• Process fortnightly payroll for The Three Trust employees and Individualised funding employees in accordance with company policies and statutory
• As the second-in-command (2IC), you will be overseeing day-to-day payroll operations, ensuring compliance with relevant legislation, and stepping in to lead the team in the Payroll Manager’s absence
• Act as a point of escalation for payroll queries and resolve complex
• Maintain and update payroll records, including new hires, terminations, and changes in the payroll
• Submit Payday filing, PAYE payments and
• Preparing Month-end reports – FTE, leave liability reports, etc
• Ensure all IRD and all other government related compliance are completed within the required timeframes and
• Organises the allocation of time in a safe and sustainable manner to meet immediate payroll

Quality

• Maintaining data integrity through regular audits and accurate record-
• Ensure compliance of all payroll transactions with legislation and policies
• Assisting with Audit
• Ensure privacy and security of confidential, personal and payroll information at all

Team work

• Develop and maintain positive working relationships with key internal and external contacts and function as an effective team
• Train and mentor junior payroll
• Provide support to wider Finance and HR

Communication

• Demonstrates behaviour and communication style that reflects commitment and knowledge of The Three Trusts’ mission, values and
• Establishes strong internal networks and maintains effective communication across all business
• Keeps The Three Trust informed of any payroll issues that could have a cost or unconstructive
• Manages and promotes the use of products and resources in a cost-effective

Health and Safety

• Report all incidents, accidents and near misses that occur during work
• Actively participate in any health and safety initiatives and contribute to improving health and safety practices
• Use any provided Personal Protective Equipment as required
• Take reasonable care for your own health and safety
• Take reasonable care that your acts or omissions do not adversely affect the health and safety of other persons

Cultural Competence

Understand the position of Māori as the tangata whenua. Commitment to the principles of the Treaty of Waitangi and an openness to understanding the application of the articles of Te Tiriti in the context of The Lifewise Trust.

Note

The above performance standards are provided as a guide only. Performance measures will be discussed between the team member and manager as part of the performance planning and review process.

Essential Qualifications & Experience

• 4 to 5 years’ experience as a Payroll Officer or in a similar role
• 4 to 5 years’ experience using Payglobal
• Project experience such as, implementation of Time & Attendance system or configuration of new payroll setup in
• Strong understanding of NZ payroll legislation

Desirable

• Experience with Collective Agreements and answering Union

Essential Skills & Abilities

• Intermediate to advanced Excel skills
• A keen eye to detail, excellent time-management and organizational skills
• Ability to handle sensitive information with confidentiality
• Strong communication, interpersonal and problem-solving skills
• Ability to work both independently and collaboratively, building positive relationships across all