Operations & Accounts Coordinator

Arkulus; Auckland; On-site; NZD 70,000 - 80,000; Part time

Job summary

Auckland's Arkulus, a high-growth startup, seeks an energetic Operations & Accounts Coordinator for part-time work, primarily focusing on finance, logistics, and general administration. This role offers meaningful responsibilities while leaving room for work-life balance, inviting candidates who thrive in dynamic environments and possess strong attention to detail.

Benefits

Flexibility and autonomy

Exposure to innovative products

Qualifications

• Confident in Xero and other cloud-based systems.
• Experience in finance, logistics, or admin roles.
• Ability to thrive in small, agile teams.

Responsibilities

• Prepare quotes, POs, and invoices.
• Coordinate inventory and deliveries.
• Assist with QA activities and project finances.

Skills

Detail-oriented

Tech-savvy

Good communication

Education

Experience with Xero and cloud systems

Tools

Xero

Cin7 Core

HubSpot

Job description

Part-time (school hours welcomed) | High-growth start-up | Auckland (onsite)

Be part of a fast-moving team building fire protection that saves lives.
Arkulus designs and builds relocatable fire and blast-resistant buildings using cutting-edge panel tech — helping businesses safely store dangerous goods and controlled drugs, and protect critical infrastructure. We’re small, smart, and scaling fast.

We're looking for an energetic, tech-savvy Operations & Accounts Coordinator to support our growth and ensure we run smoothly across finance, logistics, admin, and systems.

What you’ll do

This is a hands-on, high-impact role reporting directly to the Managing Director. You’ll be the glue between finance, operations, inventory and delivery — making sure every detail is sharp and nothing falls through the cracks.

Your day-to-day will include:

Finance & Accounts

Prepare and send quotes, POs and invoices

Reconcile payables and receivables, track expenses

Support monthly reports and project cost tracking (we use Xero)

Support Project Managers with project finances

Operations & Delivery

Coordinate with customers, suppliers and freight companies

Assist with QA activities - including documentation checks and record preparation

Keep schedules, projects and checklists humming

Inventory & Supply Chain

Track incoming materials, customs clearance and delivery status

Run stock takes and keep inventory records clean and accurate

Use systems like Cin7 Core (or similar) to manage inputs and outputs

General Admin

Format docs, manage digital files, data entry and internal reporting

Spot and solve admin or process issues before they escalate

What you bring

We’re after someone who:

Loves variety and takes pride in staying on top of details

Is confident in Xero, cloud systems, and learning new tools fast

Thrives in a small, agile team with real responsibility

Wants meaningful part-time work that leaves room for life outside

Bonus if you have:

Experience in construction, logistics, or a safety-critical industry

Familiarity with HubSpot, Cin7 Core, SharePoint or similar platforms

Familiarity with, or an interest in learning, AI tools to automate workflows

Our values

Own it: we do the right thing, even when it’s hard

Be real: we’re honest, committed and enjoy what we do

Keep pushing: we work hard for our customers and are restless for improvement

Help scale a business that exists to protect lives, property, and productivity

Be one of a small team making big things happen

Get flexibility and autonomy

Use your broad skills across finance, ops, logistics and admin

Exposure to innovative products and complex projects

Details:

Location: Auckland only (onsite, not remote)

Employment: Part-time (30ish hours per week)

Salary: $70,000 – $80,000 per year (pro rata)

Start: ASAP

Send your CV and a short cover letter. Let us know what excites you about this role — and how your skills can help us grow.

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