Office Coordinator

Robert Walters New Zealand; Wellington; On-site; NZD 60,000 - 80,000; Part time

Job summary

A recruitment agency is seeking a part-time Office Coordinator in Wellington. This role involves managing daily office operations, supporting senior leaders, and engaging in HR processes. The ideal candidate should have significant experience in office administration and a knack for maintaining confidentiality. Strong interpersonal skills are essential in creating a supportive and effective work environment.

Qualifications

• Wealth of experience in office administration.
• Demonstrated ability to handle sensitive information responsibly.
• Known for warm interpersonal style.

Responsibilities

• Maintain seamless administrative processes.
• Manage diaries and coordinate travel logistics.
• Participate in enhancing employee experiences.

Skills

Office administration

Interpersonal skills

Confidentiality

Job description

This role is perfect for someone who thrives on supporting others, enjoys variety in their day, and takes pride in ensuring the smooth running of office operations. You will play a pivotal role in maintaining seamless administrative processes, and contributing to a positive workplace culture.

As an Office Coordinator (Part Time), you will become the linchpin of daily office operations in Wellington. Your days will be filled with diverse tasks ranging from preparing for meetings with meticulous attention to detail through to ordering essential supplies that keep the workspace running efficiently. You will provide vital support to senior leaders by managing diaries, coordinating travel logistics, and ensuring all administrative needs are met promptly.

Your involvement in HR processes will see you handling sensitive documentation with discretion while also participating in projects aimed at enhancing employee experiences. By fostering strong relationships with internal teams and external suppliers alike, you will help create a welcoming environment where everyone can thrive.

Your proactive approach will shine as you organise memorable staff functions or customer events. Success in this role means being recognised as a dependable source of support whose efforts underpin the entire organisation’s ability to stay connected when it matters most.

You will bring a wealth of experience in office administration coupled with a genuine passion for supporting others. Your background may include roles where confidentiality was paramount—perhaps within HR administration or support—giving you insight into handling sensitive information responsibly. You are known for your warm interpersonal style; colleagues appreciate your approachable manner whether you’re helping them solve problems or simply brightening their day.

About the job:

• Contract Type: Permanent
• Specialism: Secretarial & Business Support
• Focus: General Administration
• Industry: Admin and Secretarial
• Workplace Type: On-site
• Experience Level: Associate
• Location: Wellington Central
• Salary: Negotiable

We are an equal opportunities employer and welcome applications from all qualified candidates.