Office Administrator

Assa Abloy Entrance Systems Australia Pty Ltd; Ōtara-Papatoetoe; On-site; NZD 50,000 - 65,000; Full time

Benefits offered by this job

Ongoing training and development

Job summary

ASSA ABLOY Entrance Systems is seeking an enthusiastic Office Administrator for our Auckland team. If you’re organised, enjoy variety and love helping people, read on to learn more about this diverse role.

You’ll work closely with Production, Service, Projects, Commercial and Finance teams to provide essential administrative support and help ensure the business runs smoothly. A flexible, proactive approach is key.

Qualifications

• 1–3 years' experience in an administration role.
• Excellent written and verbal communication skills.
• Professional and friendly phone manner.
• Strong organisational and time management skills.
• Ability to work independently and meet deadlines.
• Experience using ERP or accounting software (Exact Software is a bonus).

Responsibilities

• Answering calls and helping customers find the right person.
• Supporting invoicing, debtor follow-up and customer account enquiries.
• Assisting Finance, Service, Commercial and Operations teams.
• Following up purchase orders and supporting sales administration.
• Processing supplier invoices and maintaining records.
• Coordinating office supplies and general office administration.
• Assisting with stock purchasing and logistics coordination.
• Processing inward goods receipting.
• Supporting Health & Safety administration and compliance documentation.
• Preparing contractor paperwork including SSSPs, JSAs and insurance information.
• Jumping in wherever needed to support the wider team.

Skills

Organisational skills

Communication skills

Time management

Problem solving

Tools

Exact Software

Job description

At ASSA ABLOY Entrance Systems, we don't just open doors... we help people move through them safely, securely and seamlessly every day.

As a global leader in entrance automation solutions, we design, manufacture, install and service everything from roller shutters and industrial doors to automated entrance systems. Our products can be found in airports, shopping centres, warehouses, hospitals and businesses around the world.

Right now, we're looking for an enthusiastic Office Administrator to join our Auckland team. If you're organised, love variety, enjoy helping people and thrive when no two days are the same, keep reading!

What's the Role?

Think of yourself as the glue that keeps everything together.

You'll work closely with our Production, Service, Projects, Commercial and Finance teams, providing essential administrative support and helping ensure the business runs smoothly.

One minute you might be helping a customer, the next you're supporting our finance team, coordinating logistics or assisting with purchasing. If you're someone who likes ticking things off a to-do list and juggling a variety of tasks, you'll fit right in.

What You'll Be Doing

• Answering calls and helping customers find the right person
• Supporting invoicing, debtor follow-up and customer account enquiries
• Assisting our Finance, Service, Commercial and Operations teams
• Following up purchase orders and supporting sales administration
• Processing supplier invoices and maintaining records
• Coordinating office supplies and general office administration
• Assisting with stock purchasing and logistics coordination
• Processing inward goods receipting
• Supporting Health & Safety administration and compliance documentation
• Preparing contractor paperwork including SSSPs, JSAs and insurance information
• Jumping in wherever needed to support the wider team

About You

You're the type of person who:

• Loves being organised and keeping things on track
• Enjoys building relationships with both customers and colleagues
• Can juggle multiple priorities without dropping the ball
• Takes initiative and likes finding solutions
• Brings a positive attitude and team-first mindset to work every day

You’ll Also Have

• 1-3 years' experience in an administration role
• Excellent written and verbal communication skills
• A professional and friendly phone manner
• Strong organisational and time management skills
• Ability to work independently and meet deadlines
• Experience using ERP or accounting software (Exact Software experience is a bonus)
• A proactive approach and willingness to learn

Why Join Us?

At ASSA ABLOY Entrance Systems, you'll be joining a friendly and supportive team within a global organisation that values its people.

We offer

• Stability and career opportunities with a global market leader
• A supportive team who enjoy working together
• Ongoing training and development opportunities
• Exposure to a variety of business functions
• A role where your contribution genuinely makes a difference
• Plenty of variety to keep every day interesting