Office Administrator

Totally Vets Limited; New Zealand; On-site; NZD 50,000 - 65,000; Full time

Benefits offered by this job

Staff discounts

Annual flu vaccination

Wellbeing support

Development opportunities

Rural lifestyle Woodville

Job summary

Total Vets Limited in Woodville seeks an organised Office Administrator to support our Tararua Breeding Centre with accounts processing, invoicing and general administrative duties. You will handle AP/AR, maintain records, prepare reports, coordinate client bookings, and assist with compliance while delivering friendly, proactive service to our team and clients.

A strong background in administration and Microsoft Office, plus the ability to work independently in a rural setting, will help you

Qualifications

• Previous administration and accounts experience.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Confident with Microsoft Office.
• Good communication and customer service.
• Ability to manage multiple priorities and work independently.

Responsibilities

• Accounts payable and accounts receivable processing.
• Invoicing, receipting, and account reconciliations.
• Maintaining accurate financial and administrative records.
• Supporting compliance, quality assurance, and audit requirements.
• Coordinating client enquiries, bookings, and communications.
• Preparing reports, correspondence, and operational documentation.
• Providing general administrative support to the Centre team.

Skills

Administration experience

Organisational skills

Attention to detail

Communication skills

Customer service

Time management

Independent working

Tools

Microsoft Office

Job description

Office Administrator

Company: Totally Vets Limited

Job Type: Full Time

Location: Tararua Breeding Centre, Woodville, New Zealand

Job Description - Office Administrator

Are you an organised administrator with strong accounts experience and exceptional attention to detail?

The Tararua Breeding Centre is looking for an Administrator & Accounts Coordinator to provide administrative, financial, and customer service support to our busy specialist breeding operation.

This is a varied role where you'll be responsible for:

• Accounts payable and accounts receivable processing
• Invoicing, receipting, and account reconciliations
• Maintaining accurate financial and administrative records
• Supporting compliance, quality assurance, and audit requirements
• Coordinating client enquiries, bookings, and communications
• Preparing reports, correspondence, and operational documentation
• Providing general administrative support to the Centre team

About You

We're looking for someone who has:

• Previous administration and accounts experience
• Excellent organisational and time management skills
• Strong attention to detail and accuracy
• Confident computer skills, including Microsoft Office
• Great communication and customer service skills
• The ability to manage multiple priorities and work independently

Experience in the agricultural, veterinary, or rural sector would be an advantage but is not essential.

What We Offer

• A supportive and friendly team environment
• Staff discounts on products and services
• Annual flu vaccination
• Employee wellbeing support through Sonder
• Ongoing development opportunities
• Great rural lifestyle location in Woodville

Contact

Erin Wasley

HR Manager

[e-mail]