Office Administrator

HW Richardson Group; Invercargill City; On-site; NZD 50,000 - 65,000; Full time

Job summary

A leading transport company in Invercargill City is seeking a detail-oriented Office Administrator to support their busy team. This role involves handling customer interactions, managing invoices, and assisting in dispatch coordination. The ideal candidate has prior experience in admin or customer service, strong organizational skills, and a proactive attitude. Join a company that values learning and growth in the transport industry.

Qualifications

• Experience in reception, admin, or customer service.
• Confident in using spreadsheets and scheduling tools.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Handle incoming phone calls and text orders.
• Schedule jobs and update bin placements.
• Process invoices and assist with account follow-ups.
• Manage documents and stock tracking.
• Support dispatch coordination and general admin tasks.

Skills

Reception or admin experience

Confidence with Microsoft Office

Organisational skills

Strong communication skills

Proactive attitude

Tools

Wastedge

Greentree

Job description

See more about the role below, including the responsibilities and skills we are looking for.

Office Administrator

Reference: 6815156

Keep the wheels turning, bring your admin skills to a busy transport team.

• Full-time, stable hours (8am-5pm, Mon-Fri)
• Supportive team and hands-on training
• Exposure to dispatch, logistics, and accounts
• Room to grow within the transport industry
• You'll be part of a business that values reliability, initiative and good people

Southern Transport is a locally trusted name in the transport and waste services industry. Known for getting the job done efficiently and professionally, our operations team is the engine room of the business and this is where you come in.

We're looking for an all-round administrator who thrives on staying organised, working with systems, and helping others. This is a varied role where you'll be exposed to everything from dispatch and logistics to customer accounts and data entry. You'll assist both the dispatch and accounts teams, making this a great entry point into the transport industry with room to grow and learn across multiple functions.

What you'll be doing:

• Handling incoming phone calls, voicemails, and text orders from customers
• Scheduling jobs, updating bin placements, and recording client preferences
• Processing invoices, entering data, and assisting with account follow-ups
• Managing documents and stock tracking using systems like Wastedge and Greentree
• Supporting dispatch coordination and providing general admin support to the broader team

You'll be a great fit if you:

• Have worked in reception, admin, or customer service before
• Are confident with Microsoft Office and using spreadsheets or scheduling tools
• Love staying organised, picking up new systems, and working with data
• Bring strong written and verbal communication skills
• Have a natural ability to stay on top of multiple tasks without dropping the ball
• Are proactive and enjoy helping others

If you're looking to join a company where you'll feel valued, learn every day, and grow your career this is it.