Office Administrator

Presbyterian Support East Coast; Havelock North; On-site; NZD 60,000 - 80,000; Full time

Job summary

A leading social services provider is seeking an organized and proactive Office Administrator to provide comprehensive support in Havelock North. This role involves managing daily administrative tasks, maintaining efficient office systems, and supporting HR and payroll processes. The ideal candidate will have strong IT skills, excellent communication and customer service abilities, and the experience needed to thrive in a busy office environment. The company offers a supportive work environment and competitive remuneration.

Benefits

Generous training and development opportunities

Health insurance

Wellness Day

Qualifications

• Experience in a busy office environment.
• Able to work independently and as part of a team.
• Methodical, organised, and flexible approach to work.

Responsibilities

• Manage all referrals and discharges from Health NZ Te Whatu Ora.
• Ensure invoices are coded correctly and refer to finance on time.
• Provide monthly reports to the Operations Manager.

Skills

Strong IT skills

Excellent communication

Customer service skills

Organisational skills

Education

Business Administration qualification

Tools

Microsoft Office

Client Management systems

Job description

Add expected salary to your profile for insights

Presbyterian Support is one of the largest providers of social and health services in New Zealand. Our East Coast team is made up of over 200 staff and 100 volunteers across our services, which include Enliven and Family Works in Hawke’s Bay, and two charity shops.

Enliven Older People Services is looking for an organised and proactive Office Administrator to provide comprehensive support across a range of office functions. The role involved managing daily administrative tasks, maintaining efficient office systems, and supporting HR, payroll and tender processes.

You will also be responsible for diary management, minute-taking, and ensuring a high-standard of information management and confidentiality. The ideal candidate will have strong IT skills, including proficiency in Microsoft Office and Client Management systems, alongside experience in a busy office environment. Excellent communication, customer service and organisational skills are essential as is the ability to work independently and as part of a team.

You will:

• Manage all referrals and discharges from Health NZ Te Whatu Ora Hawke's Bay and ACC and notifying the applicable service.
• Ensure all invoices payable are coded correctly, signed off for payment and referred to finance within the necessary timeframes
• Liaise with the Enliven Clinical Quality Manager, Programme Coordinators and Property
• Manager to ensure monthly reports are provided to the Operations Manager.
• Quality improvement Systems Development, Systems Administrator, load all new staff members and clients
• Be flexible to step in and cover when needed.
• Ensure databases are kept up to date and reports are completed on time.

To be successful you will need :

• To have a service-orientated approach
• Ability to demonstrate a methodical, organised and flexible approach to work.
• Able to work effectively and efficiently within a team environment.
• Be comfortable with change and ready to learn.
• Have excellent interpersonal and customer skills, with the ability to communicate effectively with a diverse range of people.
• Ability to plan and organise and prioritise workload to meet deadlines.
• Professional approach
• Ability to design and process a wide range of documents in accordance with instruction and house style, paying attention to detail.
• Understand Maori protocols and practices.
• Ideally hold a Business Administration qualification, working knowledge and experience in MS Office applications, email and internet.

We offer:

• As an employer of choice we value our staff, we understand that people want an opportunity to grow and develop in their careers. Offer access to generous training and development opportunities.
• A supportive, positive work environment
• Competitive remuneration
• Opportunities for ongoing training and personal development
• An additional Wellness Day
• Health insurance
• The position is based in Havelock North and reports to the Operations Manager.

Presbyterian Support East Coast is not an accredited employer, only applications will full rights to live and work in New Zealand will be considered.

We encourage applications from diverse backgrounds

The following questions will be part of your application:

• How many years' experience do you have as an office administrator?
• Which of the following statements best describes your right to work in New Zealand?
• Do you have experience preparing work rosters?
• Do you have experience in administration?
• How many years of payroll experience do you have?
• Have you worked in a call centre before?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.

What can I earn as an Office Administrator