National Legal Admin & Operations Coordinator

Oranga Tamariki—Ministry for Children; Auckland; On-site; NZD 68,000 - 76,000; Full time

Job summary

Oranga Tamariki, Ministry for Children, is seeking a National Administrative Support Officer to provide flexible admin and operating support across Legal Services nationwide. The role reports to the National Litigation Support Manager and helps maintain continuity of service.

You will coordinate travel, meetings, invoicing, onboarding for kaimahi, and contribute to projects and process improvements in a fast-paced environment.

Qualifications

• Proven high-level administrative support experience.
• Advanced digital skills across Microsoft Office and Adobe Pro.
• Strong organisational skills with ability to prioritise and meet deadlines.
• Excellent written communication with attention to detail.
• Ability to build effective relationships with stakeholders.
• Proactive, solutions-focused approach to work.

Responsibilities

• Provide administration support across Legal Services nationally.
• Coordinate travel, meetings, events, catering, office supplies and other operational needs.
• Support health and safety administration, tracking and reporting.
• Process invoices and accounts documentation.
• Prepare, format and maintain documents, templates, and databases.
• Assist with onboarding activities for new kaimahi.
• Support legal services projects, reporting and improvement initiatives.
• Help develop and maintain nationally consistent systems and digital ways of working.
• Provide workflow and administrative support to the National Litigation Support Manager and team.

Skills

Administrative support

Digital proficiency

Organisation

Written communication

Relationship building

Proactive mindset

Project support

Team player

Adaptability

Tikanga Māori understanding

Tools

Microsoft Office

Adobe Pro

Job description

Oranga Tamariki, Ministry for Children, is seeking a National Administrative Support Officer to provide flexible admin and operating support across Legal Services nationwide. The role reports to the National Litigation Support Manager and helps maintain continuity of service.

You will coordinate travel, meetings, invoicing, onboarding for kaimahi, and contribute to projects and process improvements in a fast-paced environment.