Master Data & Systems Specialist

The Warehouse Group; Auckland; Hybrid; NZD 110,000 - 150,000; Full time

Benefits offered by this job

Discounts across our brands

Birthday leave and charity day off

26 weeks paid parental leave

Free parking, EV charging at Northcote

Job summary

The Warehouse Group is seeking a knowledgeable Merchandise Data & Governance role to ensure accurate master data across key systems and support governance standards. You will work with Merchandise, Planning, and Technology to resolve issues and drive process improvements.

In this role you will manage system updates, access, and testing, while championing data quality and operational efficiency across our NZ business.

Qualifications

• Relevant qualification in Business, Commerce, Information Systems or a related field.
• Experience working with master data, business systems or system administration in a commercial environment (retail would be a bonus).
• Strong understanding of data governance, data quality and system processes.
• Strong analytical and problem-solving skills, with the ability to identify root causes and drive solutions.
• Advanced Excel skills and confidence working across multiple systems.
• Experience supporting business process improvement, system enhancements, testing and change implementation.
• Knowledge of merchandise, planning, supply chain or retail business processes would be advantageous.
• Able to translate technical concepts into clear, practical guidance for stakeholders.
• Exceptional attention to detail, accuracy and process discipline.
• Highly organised, with the ability to manage competing priorities in a fast-paced environment.
• Strong relationship-building and communication skills, with a collaborative work approach.
• Proactive and curious mindset, with a focus on continuous improvement and challenging existing ways of working.
• Experience working with cross-functional stakeholders to influence outcomes, resolve issues and drive process improvements

Responsibilities

• Maintain accurate merchandise master data across key systems and drive data quality, consistency and governance standards.
• Provide guidance and troubleshooting for merchandise systems and support users/teams optimising system capabilities.
• Manage system updates, hierarchy maintenance and user access and support testing, upgrades and system enhancements.
• Monitor data quality and system compliance, investigate recurring issues and implement sustainable solutions.
• Collaborate across Merchandise, Planning and Technology teams to resolve issues and improve processes
• Provide subject matter expertise and support for merchandise operational issues, ensuring timely resolution and minimising business disruption.
• Maintain and improve merchandise processes, controls and standards to support consistent ways of working and effective governance.
• Support the implementation of system enhancements, process changes and new functionality, ensuring solutions meet business requirements and are operationally effective
• Identify opportunities to simplify processes and improve systems.

Education

Relevant qualification in Business, Commerce, Information Systems or a related field

Job description

Behind every great product experience is great data. In this newly created role, you'll help drive smarter decisions, stronger governance and seamless collaboration across our Merchandise function.

Chances are, you have a Warehouse story. Whether it was your first day at school, your first flat, or a last-minute Christmas shop, we've been part of Kiwi life for more than 40 years. Today, we're investing in the future through one of the biggest transformations in our history, with a refreshed brand, evolving operating model and a clear focus on delivering even better outcomes for our customers.

As we continue to evolve our Merchandise function, this is an exciting opportunity to grow your career and make a lasting impact on one of New Zealand's most iconic retail brands.

Job Description

Reporting into our Merchandise Systems & Governance Manager you'll play a critical role in ensuring the information that powers our merchandise function is accurate, reliable and fit for purpose to ultimately support better decision‑making across the business.

What you'll be doing:

• Data & Governance - Maintain accurate merchandise master data across key systems and drive data quality, consistency and governance standards.
• Systems Support - Provide guidance and troubleshooting for merchandise systems and support users/teams optimising system capabilities.
• System Administration - Manage system updates, hierarchy maintenance and user access and support testing, upgrades and system enhancements.
• Quality & Compliance - Monitor data quality and system compliance, investigate recurring issues and implement sustainable solutions.
• Stakeholder Management - Collaborate across Merchandise, Planning and Technology teams to resolve issues and improve processes
• Operational Support - Provide subject matter expertise and support for merchandise operational issues, ensuring timely resolution and minimising business disruption.
• Process Governance - Maintain and improve merchandise processes, controls and standards to support consistent ways of working and effective governance.
• Change & Enhancement Support - Support the implementation of system enhancements, process changes and new functionality, ensuring solutions meet business requirements and are operationally effective
• Continuous Improvement - Identify opportunities to simplify processes and improve systems.

Qualifications

• Relevant qualification in Business, Commerce, Information Systems or a related field, or equivalent practical experience
• Experience working with master data, business systems or system administration in commercial environment (retail would be a bonus!)
• Strong understanding of data governance, data quality and system processes.
• Strong analytical and problem‑solving skills, with the ability to identify root causes and drive solutions
• Advanced Excel skills and confidence working across multiple systems
• Experience supporting business process improvement, system enhancements, testing and change implementation.
• Knowledge of merchandise, planning, supply chain or retail business processes would be advantageous
• Able to translate technical concepts into clear, practical guidance for stakeholders
• Exceptional attention to detail, accuracy and process discipline
• Highly organised, with the ability to manage competing priorities in a fast‑paced environment
• Strong relationship‑building and communication skills, with a collaborative work approach
• Proactive and curious mindset, with a focus on continuous improvement and challenging existing ways of working.
• Experience working with cross‑functional stakeholders to influence outcomes, resolve issues and drive process improvements

Additional Information

When you join us, we offer a range of benefits that work for you, your lifestyle, and your career, which include:

• Discounts across our brands
• Birthday leave and charity day off
• 26 weeks paid parental leave
• Free parking, EV charging at our Northshore support office
• We value collaboration, connection & flexibility – with 1 day (Friday) WFH
• Onsite gym and café at our Northcote support office (great views of the Waitemata and a decent lunch menu!)
• A range of wellbeing support and development opportunities

This is Warehouse Country. A place where people matter, communities come first, and careers are built to last. Keen to come join us on this journey?

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