Management Assistant Officer (Career Services - Faculty of Law)

National University of Singapore; Queenstown; On-site; NZD 50,000 - 70,000; Full time

Job summary

A leading university in Queenstown is seeking a proactive Management Assistant Officer for their Career Services team. This role supports student career development through managing internship programmes, coordinating events, and liaising with industry partners. Ideal candidates possess strong organizational skills and communication abilities, with a preference for experience in event coordination.

Qualifications

• Strong organisational skills with attention to detail is required.
• Good written and verbal communication skills.
• Prior experience in event coordination or working with students is an advantage.

Responsibilities

• Administer internship programme processes including documentation and student submissions.
• Monitor key internship milestones for student and employer compliance.
• Coordinate career-related events such as talks and career fairs.

Skills

Organisational skills

Written communication

Verbal communication

Microsoft Office proficiency

Event coordination

Education

Diploma in any discipline

Tools

Data management tools

Job description

Management Assistant Officer (Career Services - Faculty of Law)

National University of Singapore – Queenstown

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore.

Job Description

We are looking for a proactive and well-organised Management Assistant Officer to join our Career Services team at NUS Law. In this role, you'll play a key part in supporting our students' career development journeys from administering the compulsory internship programme to coordinating events and liaising with students and employers.

Key Responsibilities

• Internship Programme Operations & Administration: Carry out established internship programme processes, including the preparation and handling of documentation/records, and student submissions.
• Monitor and follow up on key internship milestones, ensuring students and employers complete required steps in a timely manner.
• Assist in the use and upkeep of internship-related digital tools and platforms, including managing routine updates, records, and user queries.
• Collaborate with colleagues to review and refine suitable digital tools/platforms that streamline student, employer, and institutional workflows.
• Compile and maintain accurate internship data to support tracking, analysis, and reporting needs.
• Provide logistical and operational support for internship briefings, information sessions, and related communications.

Employer Engagement and Internship/Job Portal Management:

• Facilitate new industry partner sign-ups and attend to email queries.
• Correspond with industry partners to obtain updated information on available training contract, internship and other opportunities and encourage the use of the portal to publicise available vacancies.
• Help manage the portal by posting new opportunities and assist in maintaining relevant information/data.

Event Coordination and Publicity:

• Support the planning and delivery of career-related events such as lunchtime talks, panel discussions, career fairs, and networking sessions.

General Administration:

• Provide administrative support to the Law Careers Office.
• Any other duties as assigned by Law Careers Office and Students Affairs.

Requirements

• Diploma in any discipline
• Strong organisational skills with attention to detail
• Good written and verbal communication skills
• Proficient in Microsoft Office and comfort with data or systems management tools
• Team player with a service-oriented mindset
• Prior experience in event coordination or working with students is an advantage

More Information

Location: Bukit Timah Campus

Organization: Law

Department : Dean's Office (Law)

We are an equal opportunities employer.