Logistics Administration Officer

ZEISS Group; Auckland; On-site; NZD 60,000 - 80,000; Part time

Job summary

A leading optics company located in Auckland is seeking a Part-Time Administrator to cover essential administration and logistical operations. The successful candidate will work 3 days a week and be responsible for tasks such as managing stock, processing orders in SAP, and ensuring timely dispatch of deliveries. Ideal candidates are self-managed, organized, and possess strong communication skills. This role offers competitive salary and employee benefits.

Benefits

Discounted lenses and optical products

Employee Benefits Program

Employee Assistance Program

Supportive working environment

Qualifications

• Previous experience using SAP or equivalent software.
• Sound computer knowledge and experience using Microsoft Office.
• Proactive approach to assist others.

Responsibilities

• Ensure internal control mechanisms safeguard stock.
• Utilize SAP for order to billing processes.
• Maintain timely dispatch of all outbound deliveries.

Skills

SAP or equivalent software

Microsoft Office applications

Good communication skills

Self-managed individual

Highly organised

Job description

Overview

Permanent Part Time Position – 3 days per week (during business hours)

Avondale, Auckland location with on-site parking

Join a world leading optics company

ZEISS is an internationally renowned optical and opto-electronic business with a clear strategy and vision to further develop the Australian & New Zealand business. With a proud history built on more than 178 years of technical innovation and significant annual R&D investments, ZEISS Australasia offers market-leading products in the Microscopy, Medical Technology, and Consumer Optics industries.

This position is fundamental to the success of the business with the successful candidate working alongside our sales and service teams. The role demands a time focused individual who can adhere to set processes with a high degree of accuracy. Reporting to the Warehouse Team Leader, the role is responsible for covering all administration and logistical operations for ZEISS New Zealand. Please note: this is a permanent part time role working 3 days per week during business hours on either a Monday, Tuesday and Thursday or Tuesday, Wednesday and Friday configuration.

Key responsibilities for this position include (but are not limited to):

• Ensuring internal control mechanisms are in place and being utilised to safeguard the company’s stock.
• Utilizing SAP to coordinate the order to billing process, processing purchase orders and processing returns and tax credit notes.
• Coding costs on supplier’s invoices for accounts payable.
• Picking customer sales orders, loan orders, exports and inter-branch transfers from warehouse stock. Ensure relevant stock related transactions are processed accurately in SAP
• Ensuring the timely dispatch of all outbound deliveries, appropriately packed with consignment notes accurately filled in and ensure all relevant documentation is included with each delivery
• Using and maintaining a computerized consignment system set up by the respective freight carrier. Maintaining the hard copy filing of consignment notes and maintenance of the outbound delivery register
• Track and trace outbound and inbound deliveries with the relevant carriers to ensure on time delivery to customers. Pro-actively ensure appropriate escalation procedures are followed when there are failed deliveries
• Physically receive and check inward deliveries into the warehouse and forward all delivery paperwork to the appropriate department – notating any anomalies or damages

Key Skills Required For This Role Include

• Previous experience using SAP or equivalent software.
• Sound computer knowledge and experience using Microsoft office applications
• Self-managed individual able to work with minimal supervision
• Proactive approach and willingness to assist others and contribute to the smooth operations of the business
• Good communication skills (written and verbal) and able to communicate across various teams within the organisation
• Highly organised, able to work systematically and accurately and takes pride of warehouse
• Ability to understand and learn all aspects of warehousing and transportation
• Physically able to handle an amount of physical work (lifting of boxes etc)

What’s Great About Working At ZEISS

• Discounted lenses and other optical products
• Employee Benefits Program with access to hundreds of everyday savings at over 9,000 locations
• Employee Assistance Program (EAP)
• Supportive, family friendly working environment
• Foundation owned organisation
• Work at ZEISS and leave your mark in this world. With us, you can push technological boundaries, shape markets and contribute to the advancement of society.

If you are a team person with high levels of motivation and able to work autonomously you will flourish in this role. This is a truly exciting opportunity to join an innovative world leading company and in return you will be rewarded with a competitive base salary and generous bonus structure.

Your ZEISS Recruiting Team

Kellie Grant